Create Voucher for FICA Dialog Box

Use the Create Voucher for FICA dialog box to enter voucher details, such as vendor, invoice number, and invoice date.

You are prompted to enter these details if you select the Post FICA to AP Voucher option on the FICA tab of Payroll Setup (Configuration > Payroll > General).

Location

To display the dialog box, complete the following steps:

  1. From the Vision Navigation menu, click Human Resources > Payroll > Payroll Processing.
  2. Select and open a posting run.
  3. Click Process > Payroll Payments.
  4. On the grid toolbar, click Print Payments.
  5. Click Assign Numbers.
  6. Click Post.

Contents

Field Description
Vendor Click and use the Lookup to select the vendor related to the voucher. The default is the vendor specified on the FICA tab of Payroll Setup.
Invoice Date Enter the date of the invoice. Click the calendar icon to use the calendar lookup and select the appropriate date. Vision uses this date to calculate the payment date if the vendor's payment terms specify that the vendor should be paid a specific number of days after the invoice date. The default is the Payment Date entered on the General tab of Payroll Processing.
Invoice Number Enter a unique number for the invoice. The default is the Employer's Identification Number entered on the Form-W2 Processing form.
Voucher Date Enter the voucher date or click and select the date. The default is the Payment Date specified on the General tab of Payroll Processing.

If Vision is configured to require that transaction dates fall within the current fiscal year or current fiscal period, the date you enter must meet that requirement.

Voucher Enter the voucher number. This option is available only if Require entry of voucher numbers is selected on the Accounts Payable tab of Configuration > Accounting > System AP
Payment Date Select one of the following settings:

  • Next — Payment for any outstanding vouchers will be processed with the next payment processing run.

  • Hold — Payment for any outstanding vouchers is on hold until you manually change the payment terms.

  • Pay When Paid (PWP) — Payment for any outstanding vouchers will be processed with the payment processing run immediately following your company's full receipt of payment (from the client) for the jobs associated with the vouchers.

  • Date — Select this option, then click the calendar icon to select the appropriate date.

AP Liability Select the type of AP liability account. The default is the account type specified on the FICA tab of Payroll Setup.
Bank Enter the bank code that will be used for this voucher/disbursement file. To see a list of the bank codes entered in your database, click the drop-down list. The default is the bank code specified on from the FICA tab of Payroll Setup.
Address Select the vendor's address. The default is the address on the FICA tab of Payroll Setup.