Inventory Item
Whether an item is an inventory item determines how Vision displays it and what procedures are used with it.
Characteristics of an Inventory Item
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It has the Inventory Item option selected on the Inventory tab of . This shows that it is necessary to track its quantity, and that it can be linked to a Unit Info Center record and used to create invoices.
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Vision's Purchasing screens display it with the Inventory Item check box selected.
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It is necessary to specify the project, phase, and task to be charged for the item's quantity request transactions.
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Vision tracks its quantity for approvers, and displays a recap of all of the item's quantities on the Inventory tab of the Line Detail dialog box in and in the Item Review feature in Purchasing.
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It shows a Y in the Is Inventory column of the Items Lookup launched from the Item field in all Purchasing and Inventory transaction screens.
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Its cost is first charged to the Inventory Common Project. To enforce this business rule, its grid row on the Cost Distribution tab of the Line Item Detail dialog box for purchase orders, purchase requisitions, and requests for price quote is non-editable. The Inventory Common Project displays in the project fields.
Characteristics of a Non-Inventory Item
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It has the Inventory Item option cleared on the Inventory tab of . It cannot be linked to a Unit Info Center record.
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Vision's Item screens display it with the Inventory Item check box cleared.
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It is permitted to be in an item request that has inventory items.
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It is not necessary to specify the project, phase and task to be charged for the item's cost, unless the Require Cost Distribution option is selected on the General tab of .
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Vision does not track its quantity in the Inventory feature.
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It displays an N in the Is Inventory column of the Items Lookup list launched from the Item field in all Purchasing and Inventory transaction screens.
Change a Non-Inventory Item to an Inventory Item
You can change a non-inventory item to an inventory item in . However, you cannot make this change if the non-inventory item is used in any purchase requisition or open purchase order. You must wait until all pending purchasing transactions are closed before making the change.
Load Historical Data
Use to load an inventory item's Quantity on Hand and Average Actual Cost data.