General Tab of Intercompany Billing

Use this tab to review the posting logs available for the Intercompany Billing process. On this tab, Vision displays files for the active company.

Contents

Field	Description
Run Type	From the drop-down list, select one of the following settings: Draft — In any given period, you can have at most one draft run at a time. Running a draft run will replace all existing draft run information for that period. When subledgers are enabled, draft runs will generate intercompany invoices with a Draft invoice number. Draft runs will not generate transaction entry files. Final — After you review the results from a draft and approve them as accurate, you can generate a final run of the Intercompany Billing process. When you do so, Vision: Deletes any existing draft data. Creates a sequence number for the file. Creates the appropriate accounts receivable and accounts payable entries and clears the intercompany suspense account (if you are posting automatically; if not, these actions will happen when you post the files created by this process). Marks intercompany files as Processed. If you are also using detailed subledgers, Vision also generates intercompany invoices and intercompany AP vouchers. Final runs are not deleted; they are available for the Intercompany Billing report in succeeding periods, in case you need to review the final run data.
Run Description	For a draft process, the description is "Draft Run." For a final run, you can overwrite the description in this field.
Show posting logs for	Use this option to filter the posting logs included in the Posting Logs grid, which displays on the lower portion of the form. From the drop-down list, select the type of posting logs to display, such as Labor or Expenses.
Show posting logs from	To restrict the posting logs included to those from a range of accounting periods, use the drop-down lists to select a starting accounting period and ending accounting period. Only posting logs containing intercompany transactions from this range of accounting periods display on the form.

Intercompany Postings Grid

Field	Description
Select All	Click this toolbar option to select all files.
Reset Incomplete Files	When you run the Intercompany Billing process, Vision marks posting logs as Incomplete while Intercompany Billing is running, so that other users don't try to process the same files. When Intercompany Billing completes, these files are then marked as Processed. If the Intercompany Billing process does not complete as it should, the posting logs remain marked as Incomplete, because the data in the files never finished processing. You can use the Reset Incomplete Files option to reset their status to the original state, either Unprocessed or Processed, if Intercompany Billing had already been run on that batch. After resetting the files, you can address the reasons for the incomplete processing and run the process again.
Type	This field shows the type of transactions contained in the file. You will not see EP (Employee Payments), PP (AP Payments), or IN (Invoices), because there are no intercompany transactions for these types of postings.
Period	This field displays the accounting period during which the transaction was posted.
Seq	This field displays the file's posting sequence number, a unique internal number identifying the posting.
Name	This field displays the Vision username of the person who posted the file.
Posted	This field displays the date and time at which the file was posted.
Comment	This field displays a description of the file's contents.
Status	This field indicates whether the file has been processed by Intercompany Billing: Unprocessed — The file has been posted but has not been processed by Intercompany Billing. See the Posted field for the date and time of the posting. Processed — The file has been processed by Intercompany Billing. Incomplete — The process has been started but is not able to finish. If the process stops before completing and you see files marked as Incomplete, you need to reset incomplete files to reset their status to Unprocessed. Then you can address the reasons for the incomplete processing and run the process again.
Show posting logs where intercompany billing has already been run	Select this option if you want the list in the grid to include posting logs that have already been processed. This option is only available if Allow reprocessing of intercompany billing files is selected for your security role on the Accounting tab of Role Security. When you select previously processed postings for processing in an intercompany billing session, Vision asks you to confirm that you want to include those postings. Reprocessing can result in intercompany reconciliation issues, unless the prior processing has been manually undone.

Field Below the Grid

Field

Description

Diary

This field displays only if you have set up a diary in Accounting System Settings Configuration for the fiscal period or fiscal year in which you are entering transactions. Use this field to select a diary code for the current transaction or the group of transactions if you are processing a group of transactions, such as an accounts payable payment processing run. The diaries are used to generate diary reports that contain a set of sequentially numbered transactions that have been posted to the general ledger during the fiscal year or to specific fiscal periods. You can assign different diaries (that have different diary types) to different types of transactions. The Diary drop-down list contains three columns. The first column displays the diary code. The second and third columns display the diary type for the diary code and the description of the diary type. The drop-down list contains all the diaries that you set up on the Diary Auto Numbering tab in Configuration > Accounting > System Settings that have the same fiscal period or fiscal year in which you are entering transactions, or no fiscal period or year entered for them. If you have multiple companies, the Diary drop-down list includes only the diary codes that are set up for the current company. The list also includes IC - Intercompany Diary to capture intercompany transactions. You cannot delete a transaction after it has been saved with a diary number. If a transaction is incorrect, you can enter zero amounts for the transaction, or enter a reversing transaction.