Errors Encountered Dialog Box

This dialog box identifies any in-progress approval records that need to be reviewed and resubmitted when an approval workflow is restarted after an approval administrator edits an approval workflow (using the Edit Workflow button in Approval Workflows Configuration).

From this dialog box, an approval administrator sends an automated email message to notify each of the original submitters that they must review and resubmit the specific records.

This applies only if an approval workflow has steps that are set up with a step action whose type is Validate Error or Validate Error at Start. These action types produce an error message when specified conditions for the record data entry are not met. For example, a Validate Error at Start action for the first approval step of an AP invoice approvals workflow could require that the AP invoice amount must be greater than 0 before you can submit the AP invoice for approval.

Location

To display the dialog box, complete the following steps:

1. From the Vision Navigation menu, click Configuration > Workflow > Approval Workflows.
2. Open an existing approval workflow or create a new one.
3. Complete either of the following on the Workflow tab to display the dialog box:
   • In the Approval Steps grid, click in the Assigned To field, and then click .
   • In the Step Actions grid, click either the Email or Dashboard hyperlink in the Edit Content field. On the Email Configuration dialog box or the Dashboard Configuration dialog box, click in the Employee Fields field.

Contents

Field	Description
Text	The text on this dialog box informs you that validation errors were encountered when the approval workflow was restarted after you saved changes to the approval workflow. A list of the approval records that need to be reviewed and resubmitted is included in the message.
Notify Submitter	Click this button to have Vision send an email message to each employee who originally submitted a record that needs to be reviewed and resubmitted. The subject of the email messages sent to submitters is: When the workflow was restarted for <application name>, records encountered errors. Review these records and submit them again to restart workflow. The email recipient sees only a list of records that they originally submitted, which they now need to review and resubmit. The email message lists the record number (for example the purchase order number) and a hyperlink to the record, so the original submitter can easily open a record to review and resubmit it. The error message description (from the Description field for the Validate Error at Start or Validate Error action in the Step Action grid on the Workflow tab in Configuration > Workflow > Approval Workflows) is also listed with the record number. After Vision sends the email messages, the Errors Encountered dialog box closes, and you are returned to the Approvals Configuration form.
OK	Click this button to close this dialog box without notifying submitters and return to the Approvals Configuration form.
Help	Click this button to open the help topic for this dialog box.