Use the Hours tab to enter special codes to indicate pay rates that vary from an employee’s regular salary or wage. Also use this tab to set up projects for which you will export special hours, such as vacation and sick time, to Paychex.
This tab is based on employee timesheet hours for the selected timesheets, such as vacation, sick time, and PTO.
Contents
If you use Vision Multicompany, only the timesheets for the active company are included.
| Field | Description |
|---|
| Insert
|
Click this option to insert a special Paychex code.
|
| Copy
|
Select a code in the grid, then click
Copy to add a copy of the selected line to the grid. Edit the copy to create a new code.
|
| Delete
|
Select a code in the grid, then click
Delete to remove the code from the grid.
|
| Code
|
Enter the appropriate code designed by your company and Paychex for processing special tasks during regular and/or overtime work hours.
|
| Description
|
Enter an appropriate word or phrase that describes the code entered in the
Code field. You might, for example, enter
V in the
Code field and
Vacation in the
Description field.
|
| Active
|
The TXT file (the export file created by Vision) generates data for only those codes that are marked as
Active.
When you enter a new code, Vision automatically selects this option. Vision includes for export all data entered for all codes marked as
Active. If you want to exclude the data for this code from the current export, click the
Active option again to deselect the code.
|
| Hours Type
|
Select the type of hours to include for this code from the drop-down list.
Options are:
- All
- Regular
- Overtime
- Overtime-2 — This options displays only if you have enabled secondary overtime for timesheets (in
).
|
| Labor Code Mask
|
Enter a mask for this code. A mask identifies which labor codes you define for special processing.
Each mask can contain one or more wild cards (or none at all) represented by an underscore (_). If, for example, you are billing labor to an architectural project (denoted by the letter A) for premium overtime (denoted by the letter B), your entry in this field might be AB_ _. The wild card characters must be in the same positions for every labor code you create. In this example, all subsequent labor codes must include wild cards in the third and fourth positions.
|
| Project
|
Enter a project or select one from the drop-down list.
|
| Rate #
|
Use this field to denote salaried and hourly employees.
Select a rate value from the drop-down list, enter a numeric value of 1–5, or enter a value of
M to mark the hours as "memo" hours. Memo hours are consumed hours that are not considered as pay hours.
|
| Employee Filter
|
Click
 in this field and select employees from the Employee Lookup. You can then filter the records based on the selected criteria.
Leave this field blank to denote that all employees will be included.
|
| Phase
|
Enter the phase code, if any, for which you want to export hours for special tasks. The drop-down list that appears provides you with company-defined choices.
|
| Task
|
Enter the task code, if any, for which you want to export hours for special tasks.
|
