Void an Invoice but Do Not Update the General Ledger

If you do not want to update your general ledger for the void, delete both the original transaction file for the invoice and the transaction file that Vision creates when you void the invoice.

To void an invoice processed through Interactive Billing but not update the general ledger, complete the following steps:

  1. On the Vision Navigation menu, click Billing > Interactive Billing.
  2. On the Interactive Billing toolbar, click Tools > Invoices on File to display the Invoices on File dialog box.
  3. On the Invoices on File dialog box, click the invoice to void and click Void.
  4. Click New and enter a transaction file name in the File Name field. Vision displays the following message:

    This will reverse invoice number xxxxxxx and return its transactions to unbilled status. Are you sure you want to continue?

  5. Click Yes. Vision creates a reversal invoice transaction entry for each entry originally made when the invoice was processed, and all transactions that were associated with the invoice are returned to billable status. In other words, all transactions are returned to their appropriate tab (Labor, Expense, or Unit). You can then write off the transactions, place the transactions on hold, delete the transactions (tag them as "deleted" to be removed from billing session), or include them on the next invoice.
  6. Click Close to exit the Invoices on File dialog box.
  7. Select Transaction Center > Transaction Entry on the Navigation menu.
  8. Select Invoice in Transaction Type.
  9. Open the invoice transaction file that contains the original invoice and delete only that original invoice from the batch (if multiple invoices reside in that transaction file). If only one invoice is included in the entire batch, delete the entire transaction file.
  10. Click Transaction Center > Transaction Entry again to re-open the Transaction Center.
  11. Select Invoice in theTransaction Type field on the Transaction Entry form.
  12. Select the transaction file that you created for the void.
  13. Click Delete on the toolbar.