The Billing Backup Report and the Invoice Review Process

You can show expenses, consultant expenses, and unit expenses on the Billing Backup report for draft invoices even if these expenses are not being billed on the final invoice.

This can be useful as part of your invoice review process. You can review the detailed transactions that are associated with an invoice for a billing cycle before you produce the final invoice. For fee-based billing, this lets you see all the expenses associated with a project for a billing cycle to help you determine the fee for the final invoice.

To have the Billing Backup report for draft invoices include expenses, consultant expenses, and unit expenses, you must do the following:

• On the Billing Backup tab in Billing Terms for a project, select:
  • The Use Project Reporting Default Terms for Draft Invoices check box.
  • The Show Expenses/Consultant/Unit check box and any of the various check boxes below it, such as Transaction Type and Vendor Invoice and Date. These check boxes determine the expenses, consultant, and unit expenses detail to display on the Billing Backup report.
• On the Exp/Con/Unit tab in Billing Terms for a project, for each Expense Terms, Consultant Terms, or Unit Billing Terms section:
  • Select the Use as Project Reporting Default Terms Only check box if you want that type of expense included on the Billing Backup report.
  • Enter the billing terms for determining the expense charges, and select other options for showing details and multipliers.

These settings apply when the Billing Backup report is created from either Interactive Billing or Batch Billing.