Enable and Configure the Retainer Feature

To use Vision’s Retainer feature, you must enable it and set up a retainer account for each accounts receivable category your company uses.

While retainers are sometimes treated as accounts receivable, Deltek recommends setting up Retainer accounts as liability (2xx.xx) accounts, to conform with generally-accepted accounting principles.

To enable and set up the Retainer feature, complete the following steps:

1. From the Vision Navigation menu, click Configuration > Accounting > System Settings.
2. In the Invoice area on the General tab of the Accounting System Settings form, click Enable retainers.
3. Click Save.
4. From the Vision Navigation menu, click Info Center > Accounts > Chart of Accounts.
5. On the Chart of Accounts Info Center form, add a retainer account for each account receivable account in your Chart of Accounts. If you use only one account receivable account, add only one retainer account.
6. On the Invoice Mapping Accounts tab of Configuration > Accounting > Accounts Receivable, map the retainer accounts to accounts receivable accounts:
   1. Enter the number of the new retainer account in the Invoice Account field. If you use one retainer account only, enter it in the Invoice Account field, and leave the other fields blank.
   2. Enter the accounts receivable account in the AR Account field.
   3. Select the AR Column where the retainer offset will appear on the Accounts Receivable Ledger report. Leave the other two columns blank.
7. Click Save.