Billing Expense Insert Dialog Box

Use the Billing Expense Insert dialog box to insert an expense transaction to the billing side of Vision that has not been costed.

If you insert a transaction through Interactive Billing, no costing entries are made to your general ledger. To later enter this information in your general ledger, you must add an expense transaction through Transaction Entry, and be sure to select the Suppress Bill option for the transaction, so that the transaction is not double-billed.

Location

To display the dialog box, complete the following steps:

1. From the Vision Navigation menu, click Billing > Interactive Billing.
2. Click the Expenses tab.
3. On the toolbar, click Insert.

Contents

Insert Target Section

Field	Description
Project	This field displays the project associated with the transaction.
Phase	This field displays the phase, if any, associated with the transaction.
Task	This field displays the task, if any, associated with the transaction.

Detail Section

Field	Description
Account	Select the expense account to which to charge this expense. You can only enter an expense account in this field. This account will usually be a reimbursable account.
Type	Vision displays JE (journal entry) as the default value in this field. You cannot change this transaction type. The insert will not create an actual journal entry to the general ledger.
Ref. No.	Enter the reference number to associate with this transaction.
Date	Enter the transaction date or click Calendar and select a date.
Description	Enter descriptive text to associate with the transaction.
Amount	Enter the total monetary amount of the inserted transaction.
Tax Code Override 1	From the drop-down list, select the first tax code to use to calculate taxes for the expense transaction that you are inserting. This tax code will override the first default tax code that is entered for the billing terms for the project (in the Tax Codes grid on the Misc tab of the Billing Terms form). The first default tax code for an expense transaction is the default tax code entered for the project's billing terms that has the first (lowest) sequence number with the Expense Billing check box selected in the Outputs section on the Tax Codes tab in Configuration > Accounting > Taxes. The drop-down list in the Tax Code Override 1 field includes tax codes with an active status that have the Expense Billing check box selected in the Outputs section on the Tax Codes tab in Configuration > Accounting > Taxes. The tax codes can also have other check boxes selected in the Outputs section and check boxes selected in the Inputs section on the Tax Codes tab. Tax codes with check boxes selected only in the Inputs section are not included in the drop-down list.
Tax Code Override 2	From the drop-down list, select the second tax code to use to calculate taxes for the expense transaction that you are inserting. This tax code will override the second default tax code that is entered for the billing terms for the project (in the Tax Codes grid on the Misc tab of the Billing Terms form). The second default tax code for an expense transaction is the default tax code entered for the project's billing terms that has the second lowest sequence number with the Expense Billing check box selected in the Outputs section on the Tax Codes tab in Configuration > Accounting > Taxes. The drop-down list in the Tax Code Override 2 field includes tax codes with an active status that have the Expense Billing check box selected in the Outputs section on the Tax Codes tab in Configuration > Accounting > Taxes. The tax codes can also have other check boxes selected in the Outputs section and check boxes selected in the Inputs section on the Tax Codes tab. Tax codes with check boxes selected only in the Inputs section are not included in the drop-down list.

Buttons

Field	Description
OK	Click this button to save the entries on this dialog box and return to the Expense tab of the Interactive Billing form.
Cancel	Click this button to discard any changes that you made on this dialog box and return to the Expense tab of the Interactive Billing form.
Help	Click this button to open the help topic for this dialog box.