Billing Unit Transfer Dialog Box

Use the Billing Unit Transfer dialog box to transfer transaction detail to another project.

Location

To display the dialog box, complete the following steps:

  1. From the Vision Navigation menu, click Billing > Interactive Billing.
  2. Click the Units tab.
  3. Select transactions.
  4. On the toolbar, click Transfer.

Contents

Field Description
Project Enter the name or number of the target project where transaction detail should be reclassified or transferred or click Search to select a target project.
Phase If the project selected in the Project field has phases, enter the name or number of the target phase or click Search to select a target phase.
Task If the phase selected in the Phase field has tasks, enter the name or number of the target task or click Search to select a target task.
Quantity Enter the number of units to transfer to the project, phase, or task specified.
Employee This field displays the ID and name of the employee who will receive all the realization associated with the unit being transferred.

A specific employee is associated with a unit if the unit was set up with the Employee-specific Revenue check box selected on the Unit Info Center form

This field displays only if you enabled the Employee Realization Reporting feature.

Diary

This field displays only if you have set up a diary in Accounting System Settings Configuration for the fiscal period or fiscal year in which you are entering transactions.

Use this field to select a diary code for the current transaction or the group of transactions if you are processing a group of transactions, such as an accounts payable payment processing run. The diaries are used to generate diary reports that contain a set of sequentially numbered transactions that have been posted to the general ledger during the fiscal year or to specific fiscal periods. You can assign different diaries (that have different diary types) to different types of transactions.

The Diary drop-down list contains three columns. The first column displays the diary code. The second and third columns display the diary type for the diary code and the description of the diary type.

The drop-down list contains all the diaries that you set up on the Diary Auto Numbering tab in Configuration > Accounting > System Settings that have the same fiscal period or fiscal year in which you are entering transactions, or no fiscal period or year entered for them.

If you have multiple companies, the Diary drop-down list includes only the diary codes that are set up for the current company. The list also includes IC - Intercompany Diary to capture intercompany transactions.

You cannot delete a transaction after it has been saved with a diary number. If a transaction is incorrect, you can enter zero amounts for the transaction, or enter a reversing transaction.