Use the header fields to specify the criteria for the payments to display in the Payments on File grid. This grid lists the payments that you might choose to void.
If you use the Multicompany feature, make sure that the payment was created in the active company (the company you select at login, or via the Change Company utility). This gives you the approval to access the payment file. It is also possible that it gives you the approval to access the bank code for the bank on which the payment is drawn.
Toolbar
| Field | Description |
|---|
| Process
|
Click this button to start the process of voiding the payments that you select on the Payments on File grid.
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Header
| Field | Description |
|---|
| Bank
|
This field displays the bank code for the bank to which the payment was originally posted. You can void a payment if it has not yet cleared at the bank. Enter a bank code in this field, or select one from the list. You can select only one bank code at a time.
If you use Multicompany, the available bank codes are those that are available to the active company.
If you use Multicurrency, the bank code controls the currency and amount of the payments that are shown in the
Payments on File grid.
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| Payment Type
|
Select the type of payment to show in the Payments on File grid.
|
| Only include payments as of
|
Use this field to specify a start date, to show only those payments that were issued as of a specific date. If you leave the field empty, the
Payments on File grid displays all payments that are issued.
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| Void Date
|
Enter the date the payments are voided or click
 and select the date.
If Vision is configured to require that transaction dates fall within the current fiscal year or current fiscal period, the date you enter must meet that requirement.
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Payments on File Grid
Use the Payments on File grid to see the checks and electronic funds transfer (EFT) payments that you can choose to void. The checks and payments that appear in the grid are based on the criteria that you specify in the header of the form.
| Field | Description |
|---|
| Payment
|
This field displays the payment number.
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| Type
|
This field displays the code for the payment type:
-
CD — Cash Disbursement
-
CV — AP Disbursement
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EP — Employee Advance and Expense Processing
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PP — AP Payment Processing
-
PY — Payroll Processing
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| Payment Date
|
This field displays the payment's issue date.
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| Payee
|
This field displays the name of the payee.
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| EFT
|
This field displays an asterisk (*) if this was an electronic funds transfer payment.
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| Amount
|
This field displays the payment amount.
If you use Multicurrency , the bank code you selected in the header controls the payment's currency.
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