Required Vendor Information
Before you generate a 1099 for a vendor, review pertinent fields in the Vendor Info Center.
| Fields in the Vendor Info Center | Action |
|---|---|
| Addresses | You must specify a Primary address before you can process a 1099 for a vendor. |
| 1099 Req | Select this option to specify that this vendor needs a 1099. |
| Paid Last Year | The amount in this field prints in the
Nonemployee compensation box on a 1099 form. This is the amount that you paid a vendor during the previous calendar year (the year for which you are producing 1099s). You can edit the amount in the
Paid Last Year if necessary.
During a calendar year, Vision records the amount of all the payments made to a vendor in the Paid This Year field. When you run the 1099 Initialization utility (from the Vision Utility menu), Vision moves the amount out of the Paid This Year field and into the Paid Last Year field. The Paid This Year and Paid Last Year fields do not include the amounts paid to a vendor by credit card in AP Disbursement Transaction Entry. This follows the federal requirement that a company is not responsible for reporting amounts paid by credit card. If the amount in the Paid Last Year field is less than the amount specified in the Minimum RECIPIENT Payments field on the Form 1099 Processing form in , no 1099 is generated for a vendor. If the Paid Last Year field is empty for a vendor and no amount is specified in the Minimum RECIPIENT Payments field on the Form 1099 Processing form, Vision includes the vendor when generating a 1099 work file. You can open the 1099 in the Form 1099 editor and enter an amount. |
| Federal ID | You can enter a Taxpayer Identification Number (TIN) here or in the Form 1099 editor. The IRS does not accept 1099 forms that have no TIN.
You must use one of the following numbers as the vendor's TIN:
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