Matching Methods for AP Vouchers Created from Purchase Orders

You specify the matching method that Vision uses to generate accounts payable (AP) vouchers from purchase orders (POs).

You specify a default matching method for a vendor on the Accounting tab of the Vendor Info Center. This matching method prefills on the Vendor Review tab when you create an AP voucher from a PO in Accounting > Accounts Payable > Create Voucher from PO. You can changed the prefilled default matching method as needed. However, Deltek recommends that you use the same match method for all of a vendor's AP vouchers.

The matching methods are:

• 2-Way Match — For this method, the purchase order that you create for a vendor must match an existing vendor invoice for Vision to generate an AP voucher. This method identifies all of the vendor's item detail lines that are available to voucher. This method usually identifies more of a vendor's item detail lines than does the 3-way match method. You must have received the vendor's invoice. It is not necessary to receive the goods or services before you use this method.
• 3-Way Match —For this method, the purchase order and the matching invoice that you create for a vendor must also match a receiving record for Vision to generate an AP voucher. This method matches the information from a vendor's invoice and from the receipt for the vendor's shipment with information from the vendor's purchase orders. This method identifies all of the vendor's item detail lines that are available to voucher. This method usually identifies fewer item detail lines for a vendor than does the 2-way match method. You must have the vendor's invoice and have received the order before you use this method.

For non-inventory items, you can use the 2-way or the 3-way match method. For inventory items, you must use the 3-way match method.