Enable Phases and Tasks

Use the Enable Phases/Tasks utility to enable phases on a project with no phases, or to enable tasks on a phase with no tasks.

If a project is used in a Units by Project transaction file, running the enable phases/tasks key conversion for the project also updates its unit by project transaction file.

Prerequisite: Back up your Vision database.

To enable phases and tasks:

1. From the Vision Navigation menu, click Utilities > Key Conversions > Enable Phases/Tasks.
2. On the Enable Phases/Tasks form, click the Insert or Lookup/Insert grid option. Vision adds a blank row to the grid.
3. Complete the fields on this form for a phase.
4. Select one of the following actions:

   Option	Description
   To save the conversion to run later	Click Save.
   To run the conversion now	Click Run.
   To schedule the conversion to run on a regular basis via the process server	Click Schedule and complete the Schedule dialog box. If you use this option you cannot enable phases until this process has completed and tasks have been enabled.

   If you are running the conversion manually, Vision prompts you for confirmation to proceed. Click Yes. At completion, Vision displays the message "Convert complete" and refreshes the grid, without the inserted row. You can now enable task(s).
5. Click Insert or Lookup/Insert. Vision adds a blank row to the grid.
6. In the new row, click in the Project field and select the project from the lookup.
7. Click in the Phase field and select the phase from the phase lookup.
8. Complete the fields for a task.
9. Select one of the following actions:

   Option	Description
   To save the conversion to run later	Click Save.
   To run the conversion now	Click Run.
   To schedule the conversion to run on a regular basis via the process server	Click Schedule and complete the Schedule dialog box. If you use this option, tasks are not enabled until this process has run.

   If you are running the conversion manually, Vision prompts you for confirmation to proceed. Click Yes. At completion, Vision displays the message "Convert complete" and the grid refreshed, without the inserted row. The task(s) are enabled.

If you run a key conversion to start using the phase or task level for a project with a iAccess for Vision plan, existing planned resource rows may be moved down to the new lowest level. For example, if you have planned labor at the Project level, and then enable phases, all planned labor is moved down to the new phase. Planned expenses and consultants may be moved down if the Expense or Consultant plan level is set to Phase or Lowest Level.