Create an Asset Item or Equipment Item from a Release Order

Asset items and equipment items can be generated automatically in the Equipment Info Center from release order line items for blanket purchase orders.

Prerequisites: For the prerequisites that are required before asset items or equipment items are automatically generated from a release order, see the Creating Asset and Equipment Items from Purchase, Change, and Release Orders topic.

The following steps apply to blanket type purchase orders that have only one project for distributing the purchase order's costs. Enter the project on the Default Distribution tab of the Purchase Order form.

To automatically generate asset items or equipment items from line items from a release order, complete the following steps:

1. From the Vision Navigation menu, click Purchasing > Purchase Orders.
2. In the Search field, select a blank purchase order for which to create a release order.
   • The purchase order must have a status of Printed, meaning that you final printed the purchase order.
   • The line items entered for the blanket purchase order must have been created from purchasing items whose category type is Capital Items (for asset items) or Equipment (for equipment items).
3. On the Purchase Orders form toolbar, click Process > Release Blanket PO.
4. On the dialog box that asks whether you want to release the blanket order, click Yes.
5. On the General tab, enter a description for the release in the Descriptions text box.
6. On the Line Items tab, complete one of the following actions in the Line Items grid.

   The asset items and equipment items that will be generated automatically in the Equipment Info Center are based on the entries that you make in the Line Items grid.

   If you ...	The Line Items grid ...	Complete this action
   Entered data for line items on the Line Items grid when you created the blanket purchase order.	Displays a copy of the blanket order.	In the Line Items grid, enter the quantities for the line items to release.
   Created this blanket order from one or more requisitions or requests for price quote.	Displays data for the items that you transferred.	In the Line Items grid, enter the quantities for the line items to release.
   Did not enter data for line items when creating the blanket order.	Is empty.	On the toolbar of the Line Items grid, click Insert to add line items to the release order. In the Item field, you must select a purchasing item whose category type is Equipment or Capital Items.

7. Click Save and submit the release order.
8. After the release order has been approved, final print the release order:
   1. Open the released purchase order, and on the toolbar of the Purchase Orders form, click Print > Print Current PO.
   2. On the Purchase Order Form dialog box, select the Final (Mark as Printed) option (and any other appropriate options) and click Run.
   Each line item from the release order is added automatically as an asset item or equipment item in the Equipment Info Center after you click Run.

Postrequisite: You must complete entries in the Equipment Info Center for new asset items before you can process depreciation for them in Asset Management > Depreciation Processing.

This includes changing the asset status from Inactive to Active and entering an in-service date and other depreciation information before you can process depreciation. Optionally, you can associate and assign employees with asset items in the Equipment Info Center.