Intercompany Billing Rate Settings for Journal Entries

When you process intercompany billing, the rate methods and related information that Vision uses to calculate the journal entries for the transactions can come from several sources:

• Intercompany Billing tab of the Project Info Center
• Intercompany Billing Setup form
• Intercompany Billing tab of the Individual Organization Setup form

The remainder of this topic describes, for each type of charge, how Vision determines which rate method and multiplier to use.

Labor Charges

1. Check project-specific labor rate settings on the Intercompany Billing tab in the Project Info Center.

   If labor rate settings exist for the project charged, Vision uses those settings.

2. Check company override settings in the Journal Entry Override table on the applicable labor tab of the Intercompany Billing Setup form.
   • If the table contains a row for the correct target and originating companies, and Rate Method contains Multiplier, Vision checks for an override multiplier for the corresponding labor transfer type for the project’s organization on the Intercompany Billing tab of the Individual Organization Setup form.
     • If an override multiplier exists for the organization, Vision uses that multiplier.
     • If an override multiplier does not exist for the organization, Vision uses the multiplier from the Journal Entry Override table.
   • If the table contains a row for the correct target and originating companies, and Rate Method contains a method other than Multiplier, Vision uses the settings from that row.
3. Check company settings in the Journal Entry Information table on the applicable labor tab of the Intercompany Billing Setup form.
   • If Rate Method contains Multiplier on the row for the target company, Vision checks for an override multiplier for the corresponding labor transfer type for the project’s organization on the Intercompany Billing tab of the Individual Organization Setup form.
     • If an override multiplier exists for the organization, Vision uses that multiplier.
     • If an override multiplier does not exist for the organization, Vision uses the multiplier from the Journal Entry Information table.
   • If Rate Method contains a method other than Multiplier on the row for the target company, Vision uses the settings from that row.

In cases in which the applicable labor rate method is one of the rate table methods but the specified rate table does not contain rate information that applies to the labor charge, Vision uses a 0.0000 billing rate.

In cases in which the applicable regular labor rate method is Billing Terms and no billing terms exist for the project, Vision uses the reporting default billing terms in Billing Configuration.

Regular Expense Charges

1. Vision checks project-specific expense rate settings on the Intercompany Billing tab in the Project Info Center.
   • If expense rate settings exist for the project charged, and Rate Method contains one of the rate table methods, and the specified table contains an entry for the expense, Vision uses the multiplier from the table.
   • If expense rate settings exist for the project charged, and Rate Method contains one of the rate table methods, but the specified table does not contain an entry for the expense, Vision uses the multiplier from the Intercompany Billing tab in the Project Info Center.
   • If expense rate settings exist for the project charged, and Rate Method contains a method other than one of the rate table methods, Vision uses the settings from the Intercompany Billing tab in the Project Info Center.
2. Vision checks company override settings in the Journal Entry Override table on the Regular Expense tab of the Intercompany Billing Setup form.
   • If the table contains a row for the correct target and originating companies, and Rate Method contains Multiplier or one of the rate table methods, Vision checks for an override multiplier for the corresponding expense transfer type for the project’s organization on the Intercompany Billing tab of the Individual Organization Setup form.
     • If an override multiplier exists for the organization, Vision uses that multiplier.
     • If an override multiplier does not exist for the organization, and Rate Method contains Multiplier, Vision uses the multiplier from the Journal Entry Override table.
     • If an override multiplier does not exist for the organization, and Rate Method contains one of the rate table methods, and the specified table contains an entry for the expense, Vision uses the multiplier from the rate table.
     • If an override multiplier does not exist for the organization, and Rate Method contains one of the rate table methods, but the specified table does not contain an entry for the expense, Vision uses the multiplier from the Journal Entry Override table.
   • If the table contains a row for the correct target and originating companies, and Rate Method contains Billing Terms, Vision uses the settings from that row.
3. Vision checks company settings in the Journal Entry Information table on the applicable labor tab of the Intercompany Billing Setup form.

• If Rate Method contains Multiplier or one of the rate table methods on the row for the target company, Vision checks for an override multiplier for the corresponding expense transfer type for the project’s organization on the Intercompany Billing tab of the Individual Organization Setup form.
  • If an override multiplier exists for the organization, Vision uses that multiplier.
  • If an override multiplier does not exist for the organization, and Rate Method contains Multiplier, Vision uses the multiplier from the Journal Entry Information table.
  • If an override multiplier does not exist for the organization, and Rate Method contains one of the rate table methods, and the specified table contains an entry for the expense, Vision uses the multiplier from the rate table.
  • If an override multiplier does not exist for the organization, and Rate Method contains one of the rate table methods, but the specified table does not contain an entry for the expense, Vision uses the multiplier from the Journal Entry Information table.

• If Rate Method contains Billing Terms on the row for the target company, Vision uses the settings from that row.

In cases in which the applicable expense rate method is one of the rate table methods but the specified rate table does not contain rate information that applies to the expense charge, Vision uses a 0.0000 billing rate.

In cases in which the applicable regular expense rate method is Billing Terms and no billing terms exist for the project, Vision uses the reporting default billing terms in Billing Configuration.

Overhead and Promotional Expense Charges

1. Vision checks project-specific expense rate settings on the Intercompany Billing tab in the Project Info Center.

   If an expense multiplier exists for the project charged, Vision uses that multiplier.

2. Vision checks settings on the Intercompany Billing tab of the Individual Organization Setup form.

   If an override multiplier exists for the corresponding expense transfer type for the project’s organization, Vision uses that multiplier.

   If an override multiplier exists for the corresponding transfer type for the project’s organization, Vision uses that multiplier.

3. Vision checks company override settings in the Journal Entry Override table on the Overhead Expense tab or Promotional Expense tab of the Intercompany Billing Setup form.

   If the table contains a multiplier for the correct target and originating companies, Vision uses that multiplier.

4. Vision checks company settings in the Journal Entry Information table on the Overhead Expense tab or Promotional Expense tab of the Intercompany Billing Setup form.

   Vision uses the multiplier on the row for the target company.

Balance Sheet/Other Charges

1. Vision checks settings on the Intercompany Billing tab of the Individual Organization Setup form.

   If an override multiplier exists for the corresponding transfer type for the project’s organization, Vision uses that multiplier.

2. Vision checks company override settings in the Journal Entry Override table on the Balance Sheet/Other tab of the Intercompany Billing Setup form.

   If the table contains a multiplier for the correct target and originating companies, Vision uses that multiplier.

3. Vision checks company settings in the Journal Entry Information table on the Balance Sheet/Other tab of the Intercompany Billing Setup form.

   Vision uses the multiplier on the row for the target company.