Timesheet Due Alert Configuration Form

Use the Timesheet Due Alert Configuration form of Alerts to apply or remove an existing timesheet due alert rule or to create a new rule. Before you create Timesheet Due alert rules, you need to create employee groups to which you want to apply the rule.

If your firm uses multiple companies, this alert only applies to the employees that are active in the company for which the alert is configured.

Location

To display the dialog box:

  1. From the Vision Navigation menu, click Configuration > General > Company Alerts.
  2. In the Folders field on the Company Alerts Configuration form, select Time.
  3. In the grid, click Timesheet Due and then click .

Contents

Field Description
Employee Group Rules
Employee Groups Select the employee group to which you want to apply the new rule, such as Administration or Engineering. Or, select [All Groups], which allows you to create global alert rules for all employee groups without having to create redundant rule settings for each group. Groups are created in Time and Expense Configuration.
Alert Rule Name This field displays the names of existing alert rule(s); or, if you are creating a new alert rule, enter the name of the rule. You can change the name of an existing rule; however, all alert rule names must be unique.
Languages This column displays if you use the Vision Multilingual module. Use this column to select the language for this alert. Only employees with the selected language receive the alert. However, if you leave this column blank, all employees receive this alert regardless of their designated language. For example, if you create an email alert for English US and English UK, then only the users that have English US or English UK in the Language field in the Employee Info Center receive that message. The system administrator must set up a separate alert rule for Spanish employees to receive a message in Spanish. The Language field displays <languages selected> if any languages are selected.
Due Date Options You can select one or more of these options.
Send alert on due date Select this option if you want an alert to be sent on the day that the timesheet is due.
Send alerts x days before due date Select this option if you want an alert to be sent the specified number of days before the timesheet is due.
Send alerts x days after due date Select this option if you want an alert to be sent on the specified number of days after the timesheet is due.
Time of day to send alert Select the time of day you want an alert to be sent. The time you enter is for the time zone in which the Vision server is located.
Status Options You can select one or more of these options.
Missing Select this option if you want Vision to send an alert only for those timesheets that have a status of Missing.
In progress Select this option if you want Vision to send an alert only for those timesheets that have a status of In Progress.
Submitted Select this option if you want Vision to send an alert only for those timesheets that have a status of Submitted.
Approved Select this option if you want Vision to send an alert only for those timesheets that have a status of Approved.
Delivery Options

You can select one or both of these options.

Email

Select this option if you want Vision to send the alert via email. In the email message, Vision provides a link to the timesheet. If you select this option, complete the Email Options fields.

Dashboard

Select this option if you want Vision to send the alert via the Dashboard. In the alert, Vision provides a link to the timesheet.

Email Options If you selected Email for the delivery option, these fields are activated.
Subject Enter the subject text for the email.
Message Enter the message text for the email. You can either enter text directly in this field or you can use the text editor, which provides formatting tools.