Use the AR & BTD tab to indicate the accounts receivable information and billed-to-date information that you want to include on invoices.
Vision displays the information that you select in an additional
Outstanding Invoices section or
Billings to Date section.
This tab is available at the project, phase and task level of your work breakdown structure (WBS), but only the
Interest and
Grace Period fields are available for data entry at the phase and task level. The settings on this tab do not apply to credit memos.
If you have set up default billing terms in
, those settings prefill in the fields on this tab when you set up billing terms for the first time for a project. You can change the prefilled settings as needed.
Invoice Terms Section
| Field | Description |
|---|
| Interest
|
Enter the interest rate charged each period on overdue invoices for the project. Enter it as a percentage. For example, enter 10 percent as
10.000.
|
| Grace Period
|
Enter the number of days after which overdue invoices become subject to interest charges. The end of the grace period is calculated based on the invoice date. If you have due dates for invoices, be sure you allow for the difference between the invoice date and the due date when determining the length of the grace period.
|
| Days Before Due
|
Enter the number of days after the invoice date or the period end date that the invoice is due for payment. When you make an entry in this field, Vision enables the following options, along with the
Display Due Date on Invoice check box:
- From Invoice Date — Select this option to calculate due dates by adding the number of days in
Days Before Due to the invoice date.
- From Period End Date — Select this option to calculate due dates by adding the number of days in
Days Before Due to the period end date.
Vision uses these settings to assign due dates to invoices that you generate from Interactive Billing or Batch Billing.
|
| Display Due Date on Invoice
|
Select this check box to include the due date on the invoice.
|
AR Printing Section
| Field | Description |
|---|
| Project AR
|
Select this check box to display a list of outstanding accounts receivable at the project level of the WBS in an additional
Outstanding Invoices section on the invoice.
|
| Phase AR
|
Select this check box to print accounts receivable breakout at the phase level, regardless of whether you have tasks, in an
Outstanding Invoices section of an invoice.
This check box is available only if the project is set up with at least two levels of WBS. It is not available if you select
Consolidate Printing of Phases.
|
| AR Breakout
|
Select this check box to show accounts receivable at the lowest level of the current project's WBS for a project with three WBS levels. For example, if a project has three phases and phase 1 and 2 have two tasks, but phase 3 has no tasks, Vision breaks detail out to the task level for phases 1 and 2, and breaks detail out to the phase level for phase 3. Vision prints phase and task detail in the
Outstanding Invoices section of an invoice.
This check box is available only if the project is set up with three levels of WBS. It is not available if you select
Consolidate Printing of Phases or
Consolidate Printing of Tasks.
|
| AR Phase Totals
|
Select this option to print accounts receivable subtotals as the last section for the specific phase, calculating totals for each phase by adding the total accounts receivable amounts for each phase's tasks. Vision calculates and prints an
Outstanding Invoices section for each phase that has detail at the task level, adding the total of all task detail to the appropriate phase's
Outstanding Invoices section.
This option is available only if the project is set up with three levels of WBS. This option is not available if you select
Consolidate Printing of Phases or
Consolidate Printing of Tasks.
|
Billed-to-Date Printing Section
| Field | Description |
|---|
| Project Billed-to-Date
|
Select this check box to print the billed-to-date amounts at the project level of the WBS in an additional
Billings to Date invoice section on an invoice.
|
| Phase Billed-to-Date
|
Select this check box to print the billed-to-date amounts at the phase level, in an invoice section called
Billings to Date, for all phases, regardless of whether task detail exists.
This check box is available only if the project is set up with at least two levels of WBS. It is not available if you select
Consolidate Printing of Phases.
|
| Billed-to-Date Breakout
|
Select this check box to show billed-to-date amounts at the lowest level of the current project's WBS for a project with three WBS levels. Vision prints each project's phase and task detail in a section called
Billings to Date.
This check box is available only if the project is set up with three levels of WBS. It is not available if you select
Consolidate Printing of Phases or
Consolidate Printing of Tasks.
|
| Billed-to-Date Phase Totals
|
Select this check box to print billed-to-date subtotals for each phase by adding the total billed-to-date amounts for each phases's tasks. Vision prints the subtotal beneath the task breakout in each project's
Billings to Date section.
This check box is available only if the project is set up with three levels of WBS. It is not available if you select
Consolidate Printing of Phases or
Consolidate Printing of Tasks.
|
| Billed-to-Date Received Total
|
Select this check box to print the total payments (or amount) that has been received in each project's
Billings to Date section.
|
| Billed-to-Date AR Balance
|
Select this check box to print the total amount of all outstanding invoices for the project in the project's
Billings to Date section.
|
