2024 Federal W-2 Electronic Filing Update

The updates for Federal W-2 Electronic Filing are effective January 1, 2025:

• The RO (Employee Optional) Record & RU (Total Optional) Record were updated to add BOX 12 code II Income from Exclusion Of Medicaid Waiver Payments (IEMWP-II).

RO (EMPLOYEE OPTIONAL) RECORD POSITION	FIELD NAME	LENGTH	FIELD SPECIFICATIONS
144-154	Income from Exclusion of Medicaid Waiver Payments (Code II)	11	No negative amounts. Right justify and zero fill. This field is valid from 2024 through the current tax year.

 

RU (TOTAL OPTIONAL) RECORD POSITION	FIELD NAME	LENGTH	FIELD SPECIFICATIONS
190-204	Income from Exclusion of Medicaid Waiver Payments (Code II)	15	Enter the total for all RO (Employee Optional) Records reported since the last RE (Employer) Record. Right justify and zero fill. This field is valid from 2024 through the current tax year.

 

• The RCO (Employee Optional) Record & RCU (Total Optional) Record were updated to add BOX 12 code II Income from Exclusion Of Medicaid Waiver Payments (IEMWP-II).

RCO (EMPLOYEE OPTIONAL) RECORD POSITION	FIELD NAME	LENGTH	FIELD SPECIFICATIONS
277-287	Originally Reported Income from Exclusion of Medicaid Waiver Payments (Code II)	11	Enter the incorrectly reported data. No negative amounts. If not making a correction, fill with blanks.
288-298	Correct Income from Exclusion of Medicaid Waiver Payments (Code II)	11	No negative amounts. If not making a correction, fill with blanks. This field is valid from 2024 through the current tax

 

RCU (TOTAL OPTIONAL) RECORD POSITION	FIELD NAME	LENGTH	FIELD SPECIFICATIONS
371-385	Total Originally Reported Income from Exclusion Of Medicaid Waiver Payments (Code II)	15	Enter the total for all RCO (Employee Optional) Records reported since the last RCE (Employer) Record. If not making a correction, fill with blanks. No negative amounts.
386-400	Total Correct Income from Exclusion Of Medicaid Waiver Payments (Code II)	15	Enter the total for all RCO (Employee Optional) Records reported since the last RCE (Employer) Record. If not making a correction, fill with blanks. No negative amounts. This field is valid from 2024 through the current tax year.

 

For more information, see the Specifications for Filing Forms W-2 Electronically:  https://www.ssa.gov/employer/efw/24efw2.pdf, or see the Specifications for Filing Forms W-2c Electronically: https://www.ssa.gov/employer/efw/24efw2c.pdf

2024 Form W-2 Updates

The update for Form W-2 is that in addition to box 12 FF, GG, and HH, a new box 12 code, II, has been added for Medicaid waiver payments excluded from gross income under Notice 2014-7.

For more information, see the General Instructions for W-2 and W-3: http://www.irs.gov/pub/irs-pdf/iw2w3.pdf

2025 Social Security Wage Base Update

The update for the Social Security Wage Base is the Old-Age, Survivors, and Disability Insurance taxable wage increased from $168,600 to $176,100.

For more information, see the Social Security Fact Sheet: https://www.ssa.gov/news/press/factsheets/colafacts2025.pdf

California 2025 Tax Updates

The updates for California are effective January 1, 2025:

• The annual low-income exemption threshold increases from $17,769 to $18,368 or from $35,538 to $36,736, depending on the employee’s filing status and the number of allowances claimed, for married employees.

• The annual standard deduction increases from $5,363 to $5,540 or from $10,726 to $11,080, depending on the employee’s filing status and the number of allowances claimed, for married employees.

• The value of the state allowance increases from $158.40 to $163.90 annually.

• Tax rates in Method B were adjusted, but tax rates continue to range from 1.1% to 14.63%.

 

 

Indiana 2024 W-2 Electronic Filing Update

The W2 Electronic Filing now requires the Employer TID be in the output file. The TID plus the 3-digit location code should be in the following record position on the Code RS: State Record.

Kentucky 2025 Tax Update

The update for Kentucky is effective January 1, 2025. The standard deduction increases from $3,160 to $3,270.

For more information, see the 2025 Kentucky Withholding Tax Formula: https://revenue.ky.gov/Forms/Withholding%20Computer%20Formula.pdf

Maine Tax Updates

Tax Table

The updates for Maine are effective January 1, 2025:

• The value of the state allowance increases from $5,000 to $5,150.

The maximum standard deduction increases:

 

• • Single: from $11,750 to $12,150

  • Married: from $26,350 to $27,150

The standard deduction increases according to a formula that uses how much an employee earns annually:

 

• • Single: from $97,150 to $100,000

  • Married: from $194,300 to $200,050

The deduction reaches zero when an employee earns:

 

• • Single: from $172,150 to $175,000

  • Married: from $344,300 to $350,050

The tax brackets used in the percentage method were adjusted.

For more information, see the 2025 Maine Revenue Services Withholding Tables for Individual Income Tax: https://www.maine.gov/revenue/sites/maine.gov.revenue/files/inline-files/25_wh_tab_instr.pdf

 

2024 Electronic Filing

RS Record Changes for Tax Year 2024

• Employee Zip Code Extension will be reported in location 146-149

• Blank location changed to 150-154

• Foreign State/Province will be reported in location 155-177

• Foreign Postal Code will be reported in location 178-192

 

For more information, see the Maine Revenue Services Electronic File Specifications for Form W-2: https://www.maine.gov/revenue/sites/maine.gov.revenue/files/inline-files/W-2_2024_Final_Specifications.pdf

Q4 2024 New Hampshire SUTA Electronic Filing Update

As of the fourth quarter 2024 tax filing (period ending 12/31/24 and due 1/31/25), wage filing requirements are revised to include full first name on all wage entries. Electronic Wage submissions using the Federal Format will not see any changes. 

 

Old NHES Format	New NHES Format
All data records must be a fixed length of 47 bytes. Each record shall contain the following data elements:	All data records must be a fixed length of 62 bytes. Each record shall contain the following data elements:
Name of Employee The name of the Employee must be limited to and recorded as a 20-byte alphanumeric field as follows: Left Justified Fill all unused positions with blanks No punctuation (commas, periods, hyphens) Leading titles must be omitted from the name field. Any leading letters (O, D, etc.) must not be separated from the rest of the surname by a blank but may be separated by an apostrophe. The name will be format­ted with surname first. Do not use lower case letters. Sr, Jr, and numeric designation must follow the first name.  Examples:   JONES H D JONES HOWARD D OCONNELL MARY O’CONNELL M JONES HOWARD JR SMITH SAMUEL III	Name of Employee The name of the Employee must be limited to and recorded as a 35-byte alphanumeric field as follows: Left Justified Fill all unused positions with blanks No punctuation (comma, periods, hyphens) Leading title must be omitted from the name field. Any leading letters (O, D, etc.) must not be separated from the rest of the surname by a blank but may be separated by an apostrophe. The name will be formatted with surname first. Do not use lower case letters. Sr, Jr, and numeric designation must follow the first name. Examples:   JONES HOWARD D OCONNELLPARKER MARY JONES HOWARD JR SMITH SAMUEL III

 

For more information, see the Electronic Wage Reporting Quarterly Wage Submission: https://www.nhes.nh.gov/forms/documents/nhes-0047.pdf

Vermont 2024 W-2 Electronic Filing Update

The 2024 Vermont Specifications for Electronic W-2 (EFW-2) Filing has been updated. The employee's contribution to the Child Care Contribution will be reported in RS record, position 338-348.

For more information, see the 2024 Vermont Specifications for Electronic W-2 (EFW-2) Filing: https://tax.vermont.gov/sites/tax/files/documents/GB-1118.pdf

Defect 2255871: This issue occurred after you removed an employee from the Delegate Approvals To field on the General tab in My Preferences and you submitted an invoice for approval. The employee who was no longer delegated to approve draft invoices on your behalf was incorrectly listed as an approver in the Approver field in the Invoices grid on the Invoice Approvals form, in addition to your name.

Defect 2257586: This issue occurred when the Multicurrency feature was enabled but the Multicompany feature was not. When you selected the Include in Fees checkbox on the Contract tab, you received the following error message: "To include a contract in fees, you must first fully distribute the contract amounts to the lowest work breakdown structure level using the contract details grid."

Defect 2208881: This issue occurred when you used Bulk Update to update multiple records in list view in any hub. If any user-initiated or scheduled workflow applied to the hub records during the Bulk Update process, the workflow action was only applied to the first record that was updated.

Defect 2227370: This issue occurred when you added a new phase and entered the phase number with a trailing space in the Number field. If you then added a new task, you could not open the task in the Edit Project Structure grid.

Defect 2252996: When you navigated between rows in list view, the application unnecessarily called on the Billing Client, even if it wasn't selected in the grid, causing performance issues.

Defect 2268246: This issue occurred when you ran an advanced search with Show Results set to Project and View Mode set to Tree. If you then used grid column search filters in list view, the grid displayed results that were based on the WBS1 level instead of all WBS levels.

Defect 2107310: When you added a lookup, a number user defined field, or a dropdown user defined field in the report column selection for the Aged Unbilled Revenue report, a query execution failure for dataset 'ReportDataset' occurred.

Defect 2243198: A discrepancy occurred between the JTD Effective Multiplier value in the Key Metrics report and the same value in the Project dashpart base.

Defect 2259401: On the Tax Analysis Report, the Vendor/Company/Employee Name column for invoice transactions displayed the primary client from the project record, instead of the billing client associated with the posted invoice.

Defect 2263197: When you set the date format to any of the date-month-year options in My Preferences, you received the following error message when you ran the Time Analysis report: "Start date must be before or equal to end date."

Defect 2268280: On the Aged Unbilled Revenue Report, unbilled amounts were displayed in aging columns even when the revenue amount and billed amount were equal.

Defect 2269451: When a purchase order inventory item's quantity was set to zero, you received the following error message when you ran the Inventory Transaction History report across all items: "An error has occurred during report processing. (rsProcessingAborted) Cannot read the next data row for the dataset 'ReportDataset.' (rsErrorReadingNextDataRow)"

Defect 2263543: When the Automatically Approve Submitted Timesheet With Zero Hours checkbox was not selected in Approval Workflows Settings, you received the following error message if you submitted your timesheet with no hours: "No hours to submit."

Defect 2221106: After you upgraded to Vantagepoint 7.0, you were unable to open most of your saved resource management reports.

Defect 2240668: When you searched the Analysis Cubes Project Location State-Province dimension in Vantagepoint Intelligence, it displayed an incorrect list if states in different countries had the same state code.

Defect 2260686: This issue occurred for a security role if its row level security was set up in Vision before you upgraded to Vantagepoint and if row level security criteria contained a greater than (>) or less than (<) operator (for example, Project Number > X). On the Record Access tab (in Settings > Security > Roles), when you clicked the Record Level View or Record Level Update magnifying glass for a row in the Record Level Access grid, the Edit Search dialog box could be blank. 

Defect 2244115: When you copied an AP voucher from a previously posted voucher using the voucher lookup, the tax amount was doubled. 

Defect 2256035: When you created an activity from an email message in Vantagepoint Connect, employees in the email were not included as attendees for the activity. This issue occurred if your role security did not have record access to the employee record for employees in the email message. In this situation, Vantagepoint should have ignored your employee record access settings in Roles Security and allowed you to associate any employee with the activity.