Create a Requisition from a Draft

You can save an incomplete requisition as a draft and return later to finalize it. Depending on your permissions, you might need another user's help in creating the requisition before you send it for approval. Similarly, another user might require your input to complete a requisition.

The My Drafts section of the Create Requisition screen contains the following:

• Any draft requisitions that you created
• Any requisitions routed to you, with a notation of the sender and the routing date (if your organization uses requisition routing as part of the approval process)
• Any requisition that you routed to someone else, with a notation of the recipient and routing date

To finalize a draft requisition:

1. On the Main Menu Ribbon, click Recruiting > Requisitions > Create Requisition.
2. Select Associations Step: Scroll down the page to the My Drafts section, select from the templates listed, and make sure to select a company in Organizational Unit.
3. In the Actions column, click .
4. Define Requisitions Step: Complete the section, paying close attention to the following fields.
   Some fields populate automatically based on the associations that you specified in step 2.
   1. In Job Description, enter descriptive text about the job; simple text formatting is available.
   2. In Job Requirements, specify any requirements that candidates should meet; simple text formatting is available.
   3. In Locations, select from a list of active locations created by your administrator.
      Your selection in the Organizational Unit field determines which locations are available in this field.
   4. If you need to add ad-hoc locations and have access rights to do so, in Enter a Location select the country, state or province, city, and ZIP code (or postal code) and then click .
   5. If you added multiple locations, use the Primary field to specify the primary location, which is always displayed first.
      If the job is cross-posted, the primary location becomes the default location.
5. If additional sections are displayed on the form, complete the sections as described in the following table:

   Section	Description
   Front End Requisition Posting Options	In this section, choose the Front End to which the requisition will be posted. “Front End” refers to an external job seeker portal. This section displays only if your organization purchased the Multiple Front End Portals integration feature.
   Route To	In this section, select the name to whom you want to route requisitions for completion.
   Requisition Status Changes	In this section, set status change options. When you create a new requisition, the Status defined in Workflow field denotes what the status will be after the requisition is posted or given final approval. To change the status, select a new status from the Change Status drop-down list and enter any related comments in the Comments field. If the status should change on a specific date and time, enter those details in the fields provided. The Scheduled Status Changes section reflects any status changes that were scheduled, by whom, when the change will take place, and any comments entered. Scheduled items can be edited or deleted. Talent Management runs an hourly cycle to process any scheduled changes. Things to remember pertaining to status changes: When you create a Template Only requisition, the section to schedule requisition status changes is not displayed. When you copy a requisition, any scheduled status changes information is also copied. If the requisition is still pending approval, then the requisition's status change does not take effect. If final approval is reached after the Scheduled Status Change date, then the status changes to what is defined in the workflow. When you edit a requisition, the Edit Mode screen displays the Current Status rather than the Status defined in Workflow.
   Employee Referral Program (ERS)	In this section, select the Referral Program (ERP) check box if the requisition is eligible for referral bonuses.
   Evergreen	In this section, “evergreen” is defined as an ongoing or sourcing requisition. Selecting the Evergreen check box sets the # of Hires Needed field to hidden. This also enables the Show Only Evergreens filter on the Manage Requisitions screen. Use this filter to track evergreen requisitions. The Exclude Evergreens option is available on many reports so that you can exclude evergreen requisitions in report results.
   Translation Visibility	In this section, select the appropriate option from the drop-down list to restrict the visibility of job postings from job seekers if no translation is available for the applicant’s selected language. For example, let's say that an applicant viewing a job posting in French changes the language setting to Spanish. If Spanish translation is not available for that job, the screen displays the following message: “We're sorry, but this job is not available in the language you selected.”
   Notifications	In this section, you can view and manage the notifications that are automatically sent to applicants. Click the section heading to expand the section. Recipients of email notifications do not have to be Talent Management users. If your user account does not have permissions to edit content in this section, you can only view what has been defined in the workflow.
   Job Seeker Should Apply Online	In this section, you can disable the Apply Online option and enter an alternate method if the Allow Alternate Application Method check box is selected in the Recruiting workflow. The Job Seeker Should Apply Online check box is selected by default. If you clear this check box, then the Enter Alternate Apply Method field displays, allowing you to indicate an alternate application method. If you specify an alternate application method, the Job Details screen displays that method instead of the Apply Online button.

6. Review your selections and then click one of the following buttons.

   Button	Description
   	Click this to return to the previous screen and edit your selections.
   	Click this to save your current selections as a draft record in your My Drafts section of the Create Requisitions screen.
   	Click this to proceed to the next step in the wizard. The number of steps in the wizard is defined by the recruiting workflow used by the job profile.

7. Select Approver(s) Step: If the workflow requires an approval chain, you may need to complete this step.
   Complete the fields as needed, paying close attention to the following required fields:
   • Available Approval Chains: Depending on the workflow, an approval chain may be associated with the requisition. If so, the individuals designated as approvers are automatically part of the approval process and listed as Default Approvers. Use this field to add new members from an existing approval chain. Select the chain from the Available Approval Chains drop-down list and click Select. The members of the selected chain are then displayed in the Select Approver(s) section.
   • Approval Chain Type: Select Serial to make the chain follow a specific sequence or select Parallel so approvers can approve in any sequence.
8. To add more approvers, click Internal Approvers to select approvers from the User list, or enter External Approvers email addresses in the text box provided.
   Enter multiple addresses separated by a comma or enter one address per line.
9. Review your selections and then click Previous, Save as Draft, or Next.
10. Approval Order Step: To change the approval sequence among the selected approvers. drag and drop the name to the correct position.
11. Review your selections and then click one of the following buttons: Previous, Save as Draft, or Next.
12. Screening Options Step: Select a screening questionnaire for internal and external applicants and set additional assessment options, if applicable:
    • Locate the questionnaire in the list and click the title to view its content and confirm that it is what you need.
    • Select the External option, the Internal option, or both, to associate the questionnaire with the appropriate applicant type(s).
    After you assign a Screening Questionnaire to a Requisition, a check mark is displayed in the SQ column on the Manage Requisitions screen.
13. If your company purchased the Assessment Integration feature, use the Assessment section to specify one or more assessment packages that your company has purchased.
    The instructions that follow are for a multiple assessment option, but not all providers allow multiple selections.
    1. In the Assessment Category list, select the initial assessment and then click the name of the questionnaire to view its details.
    2. Select the assessments.
       Additional fields are activated when you do this.
    3. For each Assessment Category drop-down list, select the appropriate assessment.
14. Review your selections and then click Previous, Save as Draft, or Next.
15. Attachments Step: You can attach documents to a requisition, using the following tabs:

    Tab	Description
    Upload	Click this tab to upload a document.
    Select from Document Library	Click this tab to select a file from the Document Library. The list of available documents from the Document Library includes only the files shared to your user group or are set to Public.

    Note: The options to share to Internal Job Seekers and External Job Seekers are available to users with Share Documents with Job Seekers feature enabled (Administration > Global Settings > System Administration > Features > Recruiting > Requisition > Requisition Attachments).
16. In the Shared document(s) with field, specify who has access to the file attachment by selecting any of the following: Internal Job Seekers, External Job Seekers, or Approvers.
    The attached files are displayed as hyperlinks for applicants to use on the Job Details screen.
17. Review your selections and then click Previous, Save as Draft, or Next.
18. Preview Step: This is the last step in the Requisition Creation Wizard.
    Here, you can preview the details of the requisition as they will appear to the approver, the external applicant, and the internal applicant. To change any of the details, click Edit.
    If you did not select any approvers in the Select Approver(s) step, the Approver tab is not displayed.

    If you translated the requisition into languages other than English, you can preview the translation under the Requisition Details Preview section. For translation instructions, see Translate a Requisition into Different Languages.

19. Review your selections and then click Previous, Save as Draft, or Next.