| Field | Description |
|---|
| Entry Date
|
This is the entry date of the entry line.
|
| Trans. No.
|
This is the transaction number of the entry line.
|
| Trans. Type
|
This field is the transaction type of the entry line.
|
| Description
|
This is the entry text of the entry line.
|
| Std. Desc.
|
This is the text code, if the entry text is based on a standard text code.
|
| GRP
|
This field contains “G,” “R,” or “P,” depending on whether the entry is a general ledger, customer (receivable) or vendor (payable) entry. It has a “G” if the entry is from the Job Cost module, that is, there is a job number in the field “Job No.”
|
| Account No.
|
This field shows the account number, if the entry is not a job entry from the Job Cost module, that is, if there is a job number in the field “Job No.” on the line. If the field “GRP” contains:
- G — The number is a general ledger account number.
- R — It is a customer number.
- P — It is a vendor number.
If the entry is a job entry from the Job Cost module, this field is blank.
|
| Account Name
|
This is the account text. It is retrieved from the Account Information Card for the general ledger, customer or vendor account given in the field “Account No.”
|
| Tax
|
This field shows the G/L tax code, if applicable.
If multiple tax codes are enabled, the field will display the aggregate G/L tax. For further information on multiple tax codes, please see the description in “Tax Codes.”
|
| Debit
|
This field is the amount in Base Currency, if the entry is a debit entry. The amount is displayed in the base currency of the company specified in the island Company in the General Journal Templates tab.
|
| Credit
|
This field is the amount in Base Currency, if the entry is a credit entry. The amount is displayed in the base currency of the company specified in the island Company in the General Journal Templates tab.
|
| Registration Code
|
This field displays a registration code, if you used one when entering the dimensions.
|
| Company No.
|
This field displays the number of the company to which the current posting line pertains.
|
| Location
|
This is the Location to which the entry is assigned.
|
| Entity
|
This is the Entity to which the entry is assigned.
|
| Project
|
This is the Project to which the entry is assigned.
|
| Purpose
|
This is the Purpose to which the entry is assigned.
|
| Spec. 1-3
|
These fields display the Specifications to which the entry is assigned.
|
| Local Spec. 1-3
|
These fields display the Local Specifications to which the entry is assigned.
|
| Offset
|
This is the entry’s offset code.
|
| Summary Posting
|
This field is marked if the entry line is going to be posted with other entries to the same account number.
|
| Job No.
|
This is the entry’s job number, if the entry pertains to a job in the Job Cost module.
|
| Activity
|
This is the job activity, if the entry pertains to a job in the Job Cost module.
|
| Task
|
This is the task number of the entry line, if the entry pertains to a job in the Job Cost module.
|
| Vendor Invoice No.
|
This field shows the vendor invoice number, if any.
|
| Reconc. Vendor Invoice No.
|
If you are paying a vendor invoice, that is, an A/P entry in debit, this field shows a vendor invoice number.
|
| Reconc. Invoice No.
|
This is the invoice number if the field “GRP” contains an “R.”
If the entry is a customer payment, the invoice number indicates the invoice that the payment reconciles.
|
| Due Date
|
This is the due date, if applicable, of the customer or vendor entry.
|
| Currency
|
This is the original currency, if the entry is from a currency transaction.
|
| Currency Amount
|
This is the entry amount in the foreign currency. Credit amounts are negative.
|
| Amount, Enterprise
|
This field displays the entry amount in enterprise currency. A credit amount is shown as a negative figure.
|
| Quantity
|
This is the entry quantity.
|
| Quantity 2
|
This is the entry quantity 2.
|
| Payment Mode
|
This field shows the payment mode and is only used in connection with registering checks. The check number will not be transferred to the template. When a new general journal is created based on the journal template, a new check number must be specified in the general journal.
|
| Accrual Type
|
This field shows the accrual type. You can only accrue an entry if this is a G/L account or job.
|
| Period From, Accrual
|
This field shows the beginning date of the accrual period, if the Accrual Type field contains a value.
|
| Period To, Accrual
|
This field shows the ending date of the accrual period, if the Accrual Type field contains a value.
|
