Job Entry Tab

This section includes the fields and descriptions for the Job Entry tab.

Entry Information Island

Field	Description
Job No.	This field displays the job number.
Activity No.	This field displays the activity number for the job entry.
Activity Type	This field shows the activity type of the activity for the job entry.
Activity Name	This field displays the activity name for the job entry.
Description	This field shows the description of the job entry.
Task	This field shows the task assigned to the entry.
Employee No.	This field displays the employee number for the job entry
Vendor	This field shows the number of the vendor if the job entry has been assigned to one.
Vendor Invoice No.	This field shows the number of the vendor invoice if the job entry is derived from one.
Item No.	This field shows the item number if items have been assigned to the job entry.
Asset No.	This field shows the asset number is on the job entry.
Remarks	This field shows any remarks which have been assigned to the job entry.
Period From, Subscription	If the current job entry originates from a subscription order, this field and the field “Period To, Subscription” below show the starting and ending periods of the subscription.
Period To, Subscription	See the description of the field “Period From, Subscription” above.
Entry No.	This field shows the number of the current job entry.
Date	This field shows the date when the job entry was registered.
Entry Type	This field shows the entry type of the individual job entry. When a job entry is posted, Maconomy marks it as a certain type. The type will often be “Registration” (for example, time sheet and job journal entries). This is useful if a job entry changes type. If, for instance, a job entry is reallocated, the entry’s origin will be preserved, but its type will be changed to “Reallocation” or “Reversal.” This way, you can in this window see that a particular entry is, for example, a reallocated time sheet entry.
Journal No.	This field shows the number of the journal on which the current job entry was posted.
Journal Line No.	This field shows the number of the line in the journal on which the current job entry was posted.
Being Reopened	If this field is marked, the current job entry is being reopened, for instance, when an invoice is being credited and job entries are being restored.
Approved for Inv.	If this field is marked, the current job entry has been approved for invoicing.
Accrual Entry	If this field is marked, the current job entry was created as part of an accrual.
Incl. in Fixed Price	If this field is marked, the current job entry is part of the fixed price of the job.
Action	This field shows the action performed on the current job entry in the window Invoice Selection (“Invoice,” “Write Off,” or “Carry Forward”).
Origin	This field shows where the current job entry was created, for example in a Time Sheet.
Direct Inv.	This field is marked if you have chosen direct invoicing for the entry in the table part of the window Invoice Selection. It cannot be changed here.
Over Invoicing Entry	If this field is marked, the current job entry is an over invoicing entry.
Reallocate	If this field is marked, the current job entry has been marked for reallocation.
Selected	If this field is marked, the current job entry has been selected for reallocation.
Date Reallocated	If the current job entry was reallocated, this field shows the date of reallocation.
Cost Type	This field shows if the current job entry is a Turnover or Outlay activity.
Reallocate	If this field is marked, the current job entry has been marked for reallocation in the window Invoice Selection.
Latest Reallocation Number	This field shows if the job entry has previously been (partly) reallocated. The number is an internal field used for keeping track of reallocation journals.
Amount Reallocated	If the current job entry was reallocated, this field shows the amount of the reallocation.
Reallocated from Instance Key	If the current job entry has previously been reallocated, this field shows the instance key of the entry from which the job entry was reallocated.
Reallocated from Job No.	If the current job entry has previously been reallocated, this field shows the number of the job from which the job entry was reallocated.
Reallocated from Task	If the current job entry has previously been reallocated, this field shows the task from which the job entry was reallocated.
Purch. Order No.	If the current job entry is part of a purchase order, this field shows the number of the purchase order.
Purchase Order Line No.	If the current job entry is part of a purchase order, this field shows the line number of the job entry in the purchase order.
G/L Entry Date	This field shows the date on which the current job entry was entered in the General Ledger.
Receivable Tax Code 1	This field shows the receivable G/L tax code of the current job entry. If multiple tax codes are enabled, the “Receivable Tax Code 1” field will be replaced by the following fields: “Receivable Tax Code 1-3,” “Receivable Tax 1-3, Currency,” “Receivable Tax 1-3, Base,” and “Receivable Tax 1-3, Enterprise.” For further information on multiple tax codes, please see the description in “Tax Codes.”
Invoice	If this field is marked, the current job entry has been selected for invoicing.
Overtime Spec.	This field shows any overtime specification on the current job entry.
Daily Description	This field shows any daily description entered on the current job entry.
Trans. No.	This field shows the transaction number of the current job entry.
Trans. Type	This field shows the transaction type of the entry. The field is for reference only and cannot be changed here.
Invoice No.	This field shows the number of the invoice where the current job entry was invoiced.
Invoicing Job No.	This field shows the number of the job invoiced on the invoice of the current job entry.
Date Posted	This field shows the date on which the current job entry was posted.
Close	If this field is marked, the current job entry will be closed after invoicing.
Closed	If this field is marked, the current job entry is closed.
Tax Code	This field shows the tax code registered on the current job entry. If multiple tax codes are enabled, the “Tax Code” field will be replaced by the following fields: “Tax Code 1,” “Tax Code 2,” and, if three tax levels are enabled, “Tax Code 3.” For further information on multiple tax codes, please see the description in “Tax Codes.”
Item Tax Code	This field shows any tax code associated with any item registered on the current job entry.
Markup %	This field shows the markup percentage of the current job entry.

Billing Price Deviation Island

Field	Description
Standard Billing Price, Currency	This field shows the standard billing price per unit in the currency of the job. Total Standard Billing Price, Currency This field shows the total standard billing price of the current budget entry in the currency of the job.
Standard Up/Down, Currency	This field shows the difference between the registered billing price and the standard billing price for the current entry in the currency of the job. This information can be used for performance analyses
Standard Billing Price, Base	This field shows the unit budgeted standard billing price in the company’s base currency.
Standard Billing Price Total, Base	This field shows the total standard billing price of the current budget entry in the base currency of the company.
Standard Up/Down, Base	This field shows the difference between the registered billing price and the standard billing price for the current entry in the base currency of the company. This information can be used for performance analyses.
Standard Billing Price, Enterprise	This field shows the unit budgeted standard billing price in the company’s enterprise currency.
Standard Billing Price total, Enterprise	This field shows the total standard billing price of the current budget entry in the enterprise currency of the company.
Standard Up/Down, Enterprise	This field shows the difference between the registered billing price and the standard billing price for the current entry in the enterprise currency of the company. This information can be used for performance analyses.

Transfer Island

This island shows information about the current entry if the entry has been transferred to or from. For more information about job transfers, please see the overview of the Job Transfer window.

Field	Description
Moved	This field shows whether the entry has been transferred from and subsequently closed.
Transfer Date	If the current entry has been transferred, this field shows the date of the transfer.
Moved G/L entry date	If the current entry’s registrations have been transferred to new dimensions and subsequently closed in the Job Transfer window, this field shows the G/L entry date that has been set on the new job entry.
Moved to Entry No.	This field shows the entry number of the new job entry that the current entry was transferred to.
Billing Price, Transferred To	This field shows the total billing price, if any, transferred to the new dimensions on the job.
Billing Price, Transferred From	If the current entry has been transferred to new dimensions in the window Job Transfer, this field shows the total billing price transferred from the “old” dimensions of the job entry to the new dimensions of the job entry.
Cost, Transferred To	This field shows the cost transferred to new dimensions on the job.
Cost, Transferred From	This field shows the cost transferred from “old” dimensions to new dimensions on the job entry.
Billing Price, Transferred To, Base	This field shows the billing price transferred to new dimensions on the job, in base currency.
Billing Price, Transferred From, Base	This field shows the billing price transferred form “old” dimensions to new dimensions on the job entry, in base currency.
Cost, Transferred To, Enterprise	This field shows the cost transferred to new dimensions on the job, in enterprise currency.
Cost, Transferred From, Enterprise	This field shows the cost transferred from “old” dimensions to new dimensions on the job, in enterprise currency.
Billing Price, Transferred To, Enterprise	This field shows the billing price transferred to new dimensions in enterprise currency.
Billing Price, Transferred From, Enterprise	This field shows the billing price transferred from “old” dimensions to new dimensions on the job, in enterprise currency.
Quantity, Transferred To	If the current entry has been transferred to new dimensions, this field shows the quantity transferred to the job assigned the new dimensions. A job is transferred to new dimensions in the window Job Transfer.
Quantity, Transferred From	If the current entry has been transferred to new dimensions in the window Job Transfer, this field shows the quantity transferred from the “old” dimensions of the current job entry.

Company Island

Field	Description
Company No.	This field shows the number of the company responsible for the job of the current job entry.

Executing Company Island

Field	Description
Exec. Company No.	This field shows the number of the executing company that applies to the current job.
Base Currency	This field shows the base currency of the company shown in the field “Exec. Company No.” above.

Price Island, Currency Sub-Island

This island shows a large number of details about the current job entry. The island is divided into sections, each of which deals with one of the possible currencies of the price of the current job entry: Job Currency, Base, Enterprise, and Original.

Field	Description
Currency	This field shows the job currency.
Billing Price, Reg.	This field shows the billing price registered on the job entry.
Open Billing Price, Currency	This field shows the total open billing price.
Billing Price, Inv.	This field shows the billing price invoiced for the current job entry. Billing Price, Up/Down. This shows any difference between the billing price you have entered and the billing price you invoice when the job entry is closed. If the invoiced billing price is greater than the entered billing price, the value will be positive. If the invoiced billing price is below the entered price, the value is negative. The difference between the invoiced billing price and the standard billing price deviation (as seen in the field “Standard Up/Down”) is shown in the field “Total Up/Down.”
Billing Price Up/Down Upon Cl., Currency	This field shows the amount written up/down on the invoice upon closing, in job currency.
Billing Price	This field shows the billing price of the current entry.
Billing Price for Inv., Currency	This field shows the billing price from this particular job entry currently selected for invoicing.

Price Island, Base Sub-Island

Field	Description
Cost, Reg.	This field shows the cost registered on the job entry.
Open Cost, Base	This is the open cost in base currency or company currency.
Cost, Inv., Base	This field shows the cost invoiced.
Cost for Inv., Base	This field shows the cost price currently selected for invoicing from this particular job entry.
Cost	This field shows the cost for the job entry.
Receivable Cost Excl. Tax, Base	This field shows the cost price excluding VAT.
Receivable Cost Incl. Tax, Base	This field shows the cost price including VAT. Notice that only if the job entry origin is a vendor invoice or an expense sheet will this amount possibly differ from the amount excluding tax.
Billing Price, Reg., Base	This field shows the total billing price entered for the entry in base currency.
Open Billing Price, Base	This field shows the current open billing price.
Billing Price, Inv., Base	This field shows the billing price invoiced for the current job entry, in base currency.
Billing Price, Up/Down, Base	This field shows the write-up/-down amount. Write-up and write-down are the differences between the registered number of hours and the invoiced number of hours. Write-ups are shown as positive figures, and write-downs are shown as negative figures.
Billing Price Up/Down Upon Cl., Base	This field shows the write-up or –down that occurred when the job entry was closed. Notice that this is an internal field to show any difference between write-up or –down upon creation and write-up or –down upon closing on fixed-price jobs.
Billing Price, Base	This field shows the total billing price in the company’s base currency.
Billing Price for Inv., Base	This field shows the billing price from this particular job entry currently selected for invoicing, in base currency.
Intercompany Price, Base	This field shows an intercompany price that will be used as the cost of one unit of the current activity if the executing company and the company responsible for the job in question are not identical.

Price Island, Enterprise Sub-Island

Field	Description
Cost, Reg. Enterprise	This field shows the entered cost for the job entry, in enterprise currency.
Open Cost, Enterprise	This is the open cost in enterprise currency.
Cost, Inv., Enterprise	This field shows the cost, in enterprise currency.
Cost for Inv., Enterprise	This field shows the cost price currently selected for invoicing from this particular job entry.
Cost, Enterprise	This field shows the cost price in enterprise currency.
Receivable Cost Excl. Tax, Enterprise	This field shows the cost price excluding VAT, in enterprise currency.
Receivable Cost Incl. Tax, Enterprise	This field shows the cost price including VAT, in enterprise currency.
Billing Price, Reg., Enterprise	This field shows the total billing price entered for the entry, in enterprise currency.
Open Billing Price, Enterprise	— This field shows the current open billing price of the job—that is, the sum of non-invoiced registrations on the jobin enterprise currency.
Billing Price, Inv., Enterprise	This field shows the billing price invoiced for the current job entry in enterprise currency.
Billing Price Up/Down, Enterprise	This field shows the amount by which the billing price has been written up or down. Write-up and write-down are the difference between the registered billing price and the invoiced billing price.
Billing Price Up/Down Upon Cl., Enterprise	This field shows the write-up or –down that occurred when the job entry was closed. Notice that this is an internal field to show any difference between write-up or –down upon creation and write-up or –down upon closing on fixed-price jobs.
Billing Price, Enterprise	This field shows the total billing price in the enterprise currency.
Billing Price for Inv., Enterprise	This field shows the billing price currently selected for invoicing in enterprise currency.
Original Currency	This is the currency in which the invoice was registered (the entry’s original currency).
Original Cost	This field shows the cost on the job entry original which may, for example, be a vendor invoice in some other currency.
Accrual, Base	This field shows the amount to be registered for accrual on the line in the system’s base currency.
Accrual, Enterprise	This field shows the amount to be registered for accrual on the line in the system’s enterprise currency.
Cost, Exec. Company, Base	This field shows the cost of one piece of the current activity in the executing company, in the company’s base currency.
Cost, Exec., Company, Enterprise	This field shows the cost of one piece of the current activity in the executing company, in the company’s enterprise currency.
Billing Price, Exec. Company, Currency	This field shows the initial billing price as set by the executing company. Notice that intercompany invoicing may lead to the job entry having another final billing price to the end customer.
Billing Price, Exec. Company, Enterprise	This field shows the initial billing price as set by the executing company. Notice that intercompany invoicing may lead to the job entry having another final billing price to the end customer.
Quantity Open	This field shows the number of open units registered in the current job entry.
Quantity Up/Down.	This field shows the difference between the and the quantity that would have been written up or down at the end of the selected period, if the job was closed at that particular time.
Quantity Up/Down at Closing	This field shows the write-up or –down that occurred when the job entry was closed, in the enterprise currency. Notice that this is an internal field to show any difference between write-up or –down upon creation and write-up or –down upon closing on fixed-price jobs.
Quantity	In this field you can see the quantity of units that were registered for the activity and assigned to the job entry. If the entry is a time activity, the quantity will be hours.
Invoice Quantity	This field shows the quantity to be invoiced from the job entry.
Quantity Inv.	This field shows the quantity of units invoiced for the current job entry.
Quantity 1	This field shows the quantity entered for the entry.
Quantity 2	This field shows the quantity 2 entered for the entry.
Job Surcharge Entry	This field is marked if the job entry either in the billing price or in the job surcharge amount fields includes additional amounts that relate to a job surcharge rule percentage. See the Job Surcharge Rules window. If a surcharge derives dimensions, a second job entry marked as a surcharge entry is created, in addition to the actual registration.
Job Surcharge Amount	This field shows the job surcharge amount part of the billing price field. This field only shows an amount if the job surcharge rule is not set up to derive another activity for an additional job entry registration.
Job Surcharge Amount, Base	This field shows the job surcharge amount in the base currency.
Job Surcharge Amount, Enterprise	This field shows the job surcharge amount in the enterprise currency.
Base Price, Pc.	This field shows the unit billing price before adjustment that may have been set up in a job price list line.

Revenue Recognized Island

Field	Description
Orig. Revenue Recognized, Currency	Jobs set up for capitalization at billing price will recognize the total billing price as revenue upon creation of the job entry. The “Orig. Revenue Recognized” field remembers this initial revenue amount. Later, upon invoicing, the job entry billing price may unexpectedly be written up or down, thus changing the revenue recognized amount. The change is detectable by comparing to this original revenue.
Amount Recognized, Currency	This field shows the amount currently recognized as revenue on the job entry.
Orig. Revenue Recognized, Base	This field shows the original revenue recognized in base currency. See the “Orig. Revenue Recognized, Currency” field above.
Amount Recognized, Base	This field shows the amount currently recognized as revenue on the job entry in the base currency.
Orig. Revenue Recognized, Enterprise	This field shows the original revenue recognized in enterprise currency. See the “Orig. Revenue Recognized, Currency” field above.
Revenue Recognized, Enterprise	This field shows the amount revenue-recognized in enterprise currency.

G/L Accrual Island

This island shows information about the current entry if the entry has been accrued in the G/L module. The island shows how the entry was accrued at the time of posting.

Field	Description
Accrual Type	This field shows the type of accrual. The type specifies how the accrual was posted.
Period From, Accrual	This field shows the period from which the job entry was accrued.
Period To, Accrual	This field shows the period to which the job entry was accrued.
Accrued at Registration	This field is marked if the job entry was accrued upon registration.
Main Entry Number	This field is a reference from the accrual entry to the original entry (the entry that has been accrued).