| Field | Description |
|---|
| State/Province
|
In
State/Province, enter a code and name for the state or province that you want to add location per diem information for. (The name you enter in
Description is what appears in lookup lists when employees enter expense reports or expense authorizations.)
This field is available only if
State/Province is selected for the per diem schedule in the
Input Requirements group box on the Basic Information tab of the Per Diem Schedules screen.
If you change a state/province name for one line, it is automatically changed in all preprocessing records and in all actual per diem schedules where it currently exists.
|
| City
|
In
City, enter a code and name for the city that you want to add location per diem information for. (The name you enter in
Description is what appears in lookup lists when employees enter expense reports or expense authorizations.)
This field is available only if
City is selected for the per diem schedule in the
Input Requirements group box on the Basic Information tab of the Per Diem Schedules screen.
If you change a city name for one line, it is automatically changed in all preprocessing records and in all actual per diem schedules where it currently exists.
|
| County
|
In
County, enter a code and name for the county that you want to add location per diem information for. (The name you enter in
Description is what appears in lookup lists when employees enter expense reports or expense authorizations.)
This field is available only if
County is selected for the per diem schedule in the
Input Requirements group box on the Basic Information tab of the Per Diem Schedules screen.
If you change a county name for one line, it is automatically changed in all preprocessing records and in all actual per diem schedules where it currently exists.
|
| Source
|
In
Source, use the drop-down list to select the source of the per diem information for the line. The valid values are
CONUS,
OCONUS, and
User.
Normally, Source contains
User for added lines, but you have the option to indicate that an added line contains
CONUS or
OCUNUS per diem information.
|
| Location Type
|
In
Location Type, use the drop-down list to select the type of location for which you are entering per diem information. The valid values are
Civilian,
Military,
Both, and
User.
|
| Effective Date
|
In
Effective Date, click
 to select the date the per diem information for the location becomes effective.
|
| Season Start
|
In
Season Start, use the drop-down lists to select the month and day that the season starts.
Certain locations reimburse at a different rate at different times during the year. If the employee travels within the period defined by the season start and season end dates, he will be reimbursed at the different, typically higher, rate.
If a location has different per diem rates for different times of the year, you must add a line for each set of seasonal rates. The seasons for a location in a per diem schedule must cover the entire calendar year without overlapping. If the location for which you are adding per diem information does not have different rates based on season, set
Season Start to 01/01 and
Season End to 12/31.
|
| Season End
|
In
Season End, use the drop-down lists to select the month and day that the season ends.
Certain locations reimburse at a different rate at different times during the year. If the employee travels within the period defined by the season start and season end dates, he will be reimbursed at the different, typically higher, rate.
If a location has different per diem rates for different times of the year, you must add a line for each set of seasonal rates. The seasons for a location in a per diem schedule must cover the entire calendar year without overlapping. If the location for which you are adding per diem information does not have different rates based on season, set
Season Start to 01/01 and
Season End to 12/31.
|
| Lodging
|
In
Lodging, enter the lodging per diem amount for the location. Enter this amount in the system's base currency.
|
| Total M&IE
|
In
Total M&IE, use the drop-down list to select the total meals and incidental expense (M&IE) amount and source.
CONUS and OCONUS have separate listings because the individual meals are broken out differently.
|
| Termination Date
|
Normally, you will leave
Termination Date blank when you are adding a line. However, if you know the date after which the per diem information for the location will no longer be in effect, use the Calendar Lookup for
Termination Date to select that date.
After the termination date, employees filling out expense reports or expense authorizations can no longer select the location when entering per diem information.
|
| OK
|
Click
OK to add the location per diem information to the table.
|
