Screen Fields

Use fields on the Outstanding Aging Report screen to configure report criteria and to send notifications.

Identification

Use the fields in this block to create a new parameter ID or to retrieve a previously saved parameter ID. A parameter ID represents a set of screen selection parameters. After you have saved a parameter ID and its related parameters, you can retrieve them using Query.

You can use the retrieved parameters to produce reports and run processes more efficiently and with greater consistency. The saved parameters are also useful and necessary when you want to run the process as part of a batch job. Many users save a unique set of parameters for each different way they run a report or process. When you select a previously saved parameter ID or parameter description, the associated saved screen selection parameters automatically display as selection defaults. If available, the page setup and print options are also included in the saved parameter ID. You can change any of the associated selection defaults as necessary.

Field	Description
Parameter ID	Enter, or click to select, a parameter ID of up to 15 alphanumeric characters. Choose characters for your parameter ID that help identify the type of selections you made in the screen. When you save your record, all the selections made in the screen are stored with the parameter ID. Later, you can retrieve the parameter using Query. You can use the parameter to run the process more efficiently, because you can select the parameter ID with its previously defined screen selections. After the default selections display in the screen, you can override the defaults.
Description	Enter, or click to select, a parameter description of up to 30 alphanumeric characters.

Filter

Field	Description
Outstanding Expenses	Select this check box to include outstanding expenses on your report. An expense is considered outstanding if it was entered via the Maintain Expenses screen (either manually or through a credit card feed) and the due date has passed. This check box is selected by default.
Outstanding Advances	Select this check box to include outstanding cash advances on your report. A cash advance is considered outstanding if it has been entered in the Maintain Advances screen but has not been entered against an expense report.
Outstanding Cash Receipts	Select this check box to include outstanding cash receipts on your report. A cash receipt is considered outstanding if the expense report has been submitted and the number of days in which the employee has to turn in and process the receipts has passed. (This is based on the task that was set up for the Expense Report Type.)

View

Field	Description
Summary	Select this option to display outstanding items by period only.
Detail	Select this option to display details about outstanding items.

Sort By

Field	Description
Employee	Select this option to sort the results by employee.
Due Date	Select this option to sort the results by due date.

Notifications

Field	Description
Send Notification	Click Send Notifications Notify check box to send the selected notification information to the appropriate employees. The Results table is then re-displayed. Attention: Please review the "Workflow" section of the Deltek Expense Getting Started Guide for more details.
Days Outstanding Over	Enter the number of days by which the expense, cash advance, or cash receipt is overdue. Any employee that has an expense, cash advance, or cash receipt in your search results that is overdue by this number of days will receive notification.
Notes	Enter up to 254 characters for a note that will be used for tasks and alerts that are sent to the employee.

Function/Group Table

This table displays the functional roles and groups. The available selections depend on the rights that you have as a supervisor.

Field	Description
Selected	A check mark indicates a row is selected and will be included when generating report results. Click the check box to select or clear a row.
Function	This column displays the functional role of the supervisor.
Group	This column displays the group associated with the functional role.
Select All	Click Select All to select all displayed groups.
Deselect All	Click Deselect All to deselect all displayed groups.

Payment Method Table

This table displays all payment methods in which there are posted expense transactions. If you have not selected the Outstanding Expenses filter, this table is non-editable.

Field	Description
Selected	A check mark indicates a row is selected and will be included when generating report results. Click the check box to select or clear a row.
Pay Method	This column displays the pay methods available for selection. They are listed in alphabetical order.
Select All	Click Select All to select all displayed payment methods.
Deselect All	Click Deselect All to deselect all displayed payment methods.