Print Commit Report Screen

Use the fields on the Print Commitment Report screen to set up selection filters, sort options, and other parameters for printing commitments that were calculated by the Compute Commitments process.

Depending on your role or function, uses of this report include the following:

• Supervisors may use it to print outstanding commitments for their employees.
• Project managers may use it to print outstanding commitments for specific project.
• An accounts payable clerk may use it to print outstanding commitments for certain groups of employees.

Screen Fields

Indentification

Use the fields in this block to create a new parameter ID or to retrieve a previously saved parameter ID. A parameter ID represents a set of screen selection parameters. After you have saved a parameter ID and its related parameters, you can retrieve them using Query.

You can use the retrieved parameters to produce reports and run processes more efficiently and with greater consistency. The saved parameters are also useful and necessary when you want to run the process as part of a batch job. Many users save a unique set of parameters for each different way they run a report or process. When you select a previously saved parameter ID or parameter description, the associated saved screen selection parameters automatically display as selection defaults. The page setup and print options are also included in the saved parameter ID if there are any. You can change any of the associated selection defaults as necessary.

Field	Description
Parameter ID	Enter, or click to select, a parameter ID of up to 15 alphanumeric characters. Choose characters for your parameter ID that help identify the type of selections you made in the screen. When you save your record, all the selections made in the screen are stored with the parameter ID. Later, you can retrieve the parameter using Query. You can use the parameter to run the process more efficiently because you can select the parameter ID with its previously defined screen selections. After the default selections display in the screen, you can override the defaults.
Description	Enter, or click to select, a parameter description of up to 30 alphanumeric characters.

Criteria

Use the following filters to configure your printed commitment reports.

Commitments

From this section, choose the types of commitment criteria you want to include in the report.

Field	Description
Last Calculated Date/Time	This non-editable Last Calculated Date/Time field displays the date and time that commitments were last calculated. The report will capture commitments that fall within this date. To capture more recent commitments, Compute Commitments must be run either by an authorized individual or as per a scheduled process.
Include Expense Authorizations	Select the Include Expense Authorizations check box to include amounts from expense authorizations, including advances in the report.
Include Expense Reports	Select the Include Expense Reports check box to include amounts from expense reports.

Project

Select fields in this section if you want the report to display commitments by project (for example, UDT02CS)

Field	Description
Range Option	From the Range Option drop-down, select from the following options: One Range From Beginning To end

Sort By

Select one of the options in this section to determine how the report results are sorted.

Field	Description
Employee	Select Employee to sort the report by employee.
Project	Select Project to sort the report by project.

Options

Field	Description
Summary	Select this option to print a summary level report.
Detail	Select this option to print commitment details.

Groups Table

Use fields in this table to determine which employee group(s) to include in the Commitment inquiry/report.

Field	Description
Selected	A check mark indicates a row is selected and will be included when generating report results. Click the check box to select or clear a row.
Function	This field displays the functional role.
Group	This field displays the group assigned to the functional role you selected display in the Group field.

Expense Report Types Table

This table displays the expense report types of all the commitments currently computed. Select the expense types you want to include in the report.

Field	Description
Selected	A check mark indicates a row is selected and will be included when generating report results. Click the check box to select or clear a row.
Description	This field displays the Expense Report Type description.