Add Employee Pay Method Dialog Box

Use the Add Employee Pay Method dialog box to add pay method information for the employee.

Location

To display the dialog box, complete the following steps:

1. In the Administration module, click Users and Groups > Employee Information > .
2. On the Pay Methods tab of the Employee Information screen, click Add Pay Method.  

Contents

Add Employee Pay Method Fields

Field	Description
Pay Method Code	Use the drop-down box to select the Pay Method Code you wish to add for the employee. The available options are the records set up in the Pay Methods screen in the Expense Setup menu. Only pay methods designated as Required or Optional display in the list. Note: If you select a pay method that has already been selected for the employee, the system will display the following message: Pay Method Code already exists.
UDT11 - 15 Information	The label/name of any of the 15 UDTs selected for use in Configuration displays in UDT order below Pay Method code. For example, if you label UDT01 Account, then the column displays with the description of Account. Click to the right of the field to select a UDT value, or enter one manually. Note: The ordering and size of the user-defined fields and whether they display are set in the General Configuration screen.
Expense Reference Code	Enter the optional expense reference code.
Batch Expense ID	Enter the optional batch expense ID.
Costpoint Company	This non-editable field displays the Costpoint Company for this Pay Method. This column will display only if you selected the Costpoint Multicompanycheck box in the Miscellaneous tab of the General Configuration screen and you are using the UDT06and/or UDT07fields. If you have a Costpoint Company selected then change it to None, any values in the UDT06 and UDT07 fields will be cleared and the field disabled.
Visa Employee ID	This field displays the Visa Employee ID unique to each person using a Visa card for his or her company expenses. Uploading the Visa file updates this field with the employee ID provided by Visa. You may also  manually add the Visa Employee ID if you know what it is. Note: Use this optional field only for the Visa card pay method. This field displays if any expense batch type, or pay method associated to an expense batch type has a Source of VISAVCF40.
Visa Account ID	This is the Visa Account Number that this employee's charges are incurred against. Uploading the Visa file updates this field with the account number provided by Visa. You may also  manually add the Visa Account ID if you know what it is. The Visa Account ID displays as 15 asterisks plus the last 4 digits of the Visa number. Note: Use this optional field only for the Visa card pay method. This field displays if any expense batch type, or pay method associated to an expense batch type has a Source of VISAVCF40.
Visa Effective Date	Select the date when the Visa employee and account IDs became active for this employee. Note: Use this optional field only for the Visa card pay method. This field displays if any expense batch type, or pay method associated to an expense batch type has a Source of VISAVCF4.0.