| Field | Description |
|---|
| Advance Schedule
|
The Advance Schedule displays the details that make up each of the advances on the expense report.
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| Billable Schedule
|
The Billable Schedule displays the items that make up the total amount of the expense report. They are listed in the order in which they were entered. It displays the reimbursable amount, the billable amount, and the non-billable amount for each expense. If you click on the expense ID, you will be brought to the expense where you can view it in further detail. Only those expenses that contain billable amounts are included in this schedule.
|
| Charge Allocation Schedule
|
The Charge Allocation Schedule displays the breakout of the expenses by charge allocation. Project managers can use the schedule to approve or reject expenses charged against their job. If you click on the expense ID, you will be brought to the expense where you can view it in further detail.
|
| Company Paid Schedule
|
The Company Paid Schedule displays the items that were paid for by the company. For an item to be shown on this schedule, you must have selected a payment method that was set up as a Company Paid payment method. If you click on the expense ID, you will be brought to the expense where you can view it in further detail. If there are no expenses that meet these criteria, this schedule is not shown. Only those expenses that contain company paid amounts are included in this schedule.
|
| Labor Supporting Schedule
|
The Labor Supporting Schedule displays the hours charged on the employee's timesheet for the same period as the expense report's start and end dates. You can use this to verify the timesheet charges against the expense charges for the same time period.
|
| Non-Reimbursable Schedule
|
The Non-Reimbursable Schedule displays the expenses that contain amounts that will not be reimbursed to the employee. If no expenses meet these criteria, this schedule is not shown. If you click on the expense ID, you will be brought to the expense where you can view it in further detail. Only those expenses that contain non-reimbursable amounts are included in this schedule.
|
| Over Ceiling Schedule
|
The Over Ceiling Schedule displays the expenses that contain amounts that went over the company-defined ceiling amount. Depending on how the expense type is configured, these expenses may or may not be reimbursed to the employee (see the
Over-Ceiling Rule drop-down list on the Expense Types screen). If you click on the expense ID, you will be brought to the expense where you can view it in further detail. If no expenses meet these criteria, this schedule is not shown. Only those expenses that contain over ceiling amounts are included in this schedule.
|
| Payment Schedule
|
The Payment Schedule displays the payments that were made for this expense report. If no payments have been made, this schedule is not shown.
|
| Personal Schedule
|
The Personal Schedule displays the expenses that contain amounts that were entered as "personal" expenses. If you click on the expense ID, you will be brought to the expense where you can view it in further detail. If no expenses meet these criteria, this schedule is not shown. Only those expenses that contain personal amounts are included in this schedule.
|
| Report Status Schedule
|
The Report Status Schedule displays all of the tasks that must be completed in order for the expense report to be exported. If the task has been completed, it displays the name of the person that completed the task and the date/time that it was done. The
Can Be Completed By field is blank. If the task has not been completed,
Completed By and
Completion Date/Time are blank and the
Can Be Completed By column displays the names of the individuals that can complete the task.
|
| Revision Schedule
|
The Revision Schedule displays all of the changes that have been made to this expense report since it was submitted. Before it is signed, it will contain only a line showing the initial entry.
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| Voucher Distribution Schedule
|
The Voucher Distribution Schedule displays the general ledger details for the expenses on the expense report. It displays the breakout of each expense (Under Ceiling,
Over Ceiling,
Unallowable,
Tax 1, and
Tax 2 amounts) and also shows the general ledger account information for those expenses charged with a payment method defined as "Company Paid."
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