Fields Disabled During Correction of Expense Reports

Based on permissions set by your system administrator for your Expense Class or Functional Role, you may not be allowed to change the Expense Incurred amount, or any field that affects it, which by extension, would change the original net reimbursement amount.

If you are allowed to correct processed expense reports, but are not allowed to enter corrections that would affect the original net amount, fields and buttons on the Expense Details or Expense Amounts page of the various wizards are disabled.

Fields Disabled in the Car Rental Wizard

  • Delete
  • Expense Incurred
  • Currency (correcting this field would reset the Expense Amount to zero)

Fields Disabled in the Lodging Wizard

  • Location
  • Check In Date
  • Check Out Date
  • Late Check Out
  • Conference
  • Clear Location
  • Country
  • State
  • City
  • County
  • Delete Expense
  • Currency (correcting this field would reset the Expense Amount to zero)
  • Expense Incurred

Fields Disabled in the Meals Wizard

  • Currency – Disabled for the following types of Meal expenses:
    • Non Per Diem, Single Day
    • Non Per Diem, Multi Day
    • Per Diem Ceiling
  • Breakfast – Disabled for the following type of Meal expenses:
    • Non Per Diem, Single Day
    • Non Per Diem, Multi Day
    • Per Diem Ceiling
    • Per Diem Reimbursement
  • Breakfast – Disabled for the following type of Meal expenses:
    • Non Per Diem, Single Day
    • Non Per Diem, Multi Day
    • Per Diem Ceiling
  • Lunch –  Disabled for the following type of Meal expenses:
    • Non Per Diem, Single Day
    • Non Per Diem, Multi Day
    • Per Diem Ceiling
  • Dinner – Disabled for the following type of Meal expenses:
    • Non Per Diem, Single Day
    • Non Per Diem, Multi Day
    • Per Diem Ceiling
    • Per Diem Reimbursement
  • Incidental – Disabled for the following type of Meal expenses:
    • Non Per Diem, Single Day
    • Non Per Diem, Multi Day
    • Per Diem Ceiling
    • Per Diem Reimbursement
  • Incidental – Disabled for the following type of Meal expenses:
    • Non Per Diem, Single Day
    • Non Per Diem, Multi Day
    • Per Diem Ceiling
  • Start Date / Check In Date – Disabled for Per Diem Reimbursement Meal expense types only.
  • First Day of Trip –  Disabled for Per Diem Reimbursement Meal expense types only.
  • End Date / Check Out Date – Disabled for Per Diem Reimbursement Meal expense types only.
  • Last Day of Trip – Disabled for Per Diem Reimbursement Meal expense types only.
  • Location – Disabled for Per Diem Reimbursement Meal expense types only.
  • Late Check Out – Disabled for Per Diem Reimbursement Meal expense types only.
  • Conference – Disabled for Per Diem Reimbursement Meal expense types only.
  • Clear Location – This affects Per Diem Reimbursement Meal expense types only.
  • Country – Disabled for Per Diem Reimbursement Meal expense types only.
  • State – Disabled for Per Diem Reimbursement Meal expense types only.
  • City – Disabled for Per Diem Reimbursement Meal expense types only.
  • County – Disabled for Per Diem Reimbursement Meal expense types only.
  • Delete Expense – Disabled for the following type of Meal expenses:
    • Non Per Diem, Single Day
    • Non Per Diem, Multi Day
    • Per Diem Ceiling
    • Per Diem Reimbursement
  • Exchange Rate – Disabled for the following type of Meal expenses:
    • Non Per Diem, Single Day
    • Non Per Diem, Multi Day
    • Per Diem Ceiling
  • Expense Incurred – Disabled for the following type of Meal expenses:
    • Non Per Diem, Single Day
    • Non Per Diem, Multi Day
    • Per Diem Ceiling

Fields Disabled in the Other Wizard

  • Starting Unit
  • Ending Unit
  • Number of Units
  • Personal Units
  • Rate Per Unit
  • Delete Expense
  • Currency  (correcting this field would reset the Expense Amount to zero)
  • Expense Incurred

Fields Disabled in the Transportation Wizard

  • Delete
  • Currency  (correcting this field would reset the Expense Amount to zero)
  • Expense Incurred
Parent Topic: Expense Report Concepts