The Vendor form is used to manage your vendor records.
Vendors are outside agencies hired by a company for a specific type of work. The vendor will hire its own employees to do work for the company, typically as contractors or subcontractors. Because these employees work for the vendor and not the company, their pay rates may be different from the company’s regular employees.
Vendors and vendor rates are assigned to a person using the Vendor Rate tab on the Employee form. The Paid Rate Rules (assigned to a person via the Pay Policy) must be defined to calculate the vendor rate.
Note: Vendors and vendor rates can also be assigned to persons via the Subcontractor import context. Vendors that you import in this manner will also display on the Vendor form.
See Also:
Modify, Delete, or Copy a Vendor Record
The Vendor form requires the following:
You must have the Pay Rates module included in your license file.
The Pay Rates module must be enabled.
To check if the module is included in your license and enabled:
Clikc Main Menu > Configuration > System > Licensing.
On the License Modules tab, select the Module Name called Pay Rates.
The following boxes must be checked: Licensed and Module Enabled.
Vendor Num
Number that identifies the vendor. Enter a numeric value up with to 10 digits.
Vendor Site Code
Code for a particular vendor office (e.g., the city where the vendor is located).
Vendor Name
Name of the vendor.
Update Date, Updated By
These fields display when the record was created or updated, and the person who created or updated the record.
Click Main Menu > Employee Management > Vendor.
If necessary, click the 
Filter button at the top of the form.
Select a Vendor Num and/or Vendor Name to narrow your search. Or leave these fields blank to find all records.
Click Find. The vendor records will display in the middle of the form.
Click Main Menu > Employee Management > Vendor.
Click Add.
Enter the Vendor Num, Vendor Site Code, and Vendor Name. See Vendor Field Descriptions for more information.
Each vendor record must have a unique Vendor Num and Vendor Site Code.
If you want to add more than one vendor record, click Save and Add to save this record and keep the Add Vendor window open. Or click Save to save this vendor record and return to the main form.
Once you have defined a vendor, you can assign the vendors and vendor rates to a person using the Vendor Rate tab on the Employee form.
To duplicate a vendor record, select the record and click Copy. Change the Vendor Num, Vendor Site Code, and Vendor Name as necessary and click Save or Save and Add.
To modify a Vendor Name, select the record and click Modify. Click Save when you are done.
To delete a vendor, select the record and click Delete. You cannot delete a vendor if it is assigned to a person on the Vendor tab of the Employee form.