The Maintain Bar Code Scanner Settings toolkit (in the Miscellaneous Toolkits screen) automatically creates/updates a Costpoint file named "CPFABC.INI," which you can download directly into the Intermec scanner using the Intermec FileCopy Utility. The download supplies the base information from which the scan can be performed.
You must use Intermec's FileCopy Utility to manage the download and upload of data between Costpoint Fixed Assets and the Intermec scanner. Intermec's FileCopy Utility is NOT automatically included with the purchase of the scanning hardware from Intermec, but you can download it at no charge from Intermec's web site.
If you are using Intermec models 2410 or 2415, download the following files from your computer to the scanner using Intermec's FileCopy Utility:
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CPFABC.INI |
This file, which is created as a result of saving the Maintain Bar Code Scanner Settings toolkit, transfers the scan parameters into the scanner. |
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CPFA2410.BIN |
This file, which has already been created by Deltek developers, is the executable program that controls the operation of the scanner. |
If you are using Intermec models 2420 or 2425, download the following files from your computer to the scanner using Intermec's FileCopy Utility:
|
CPFABC.INI |
This file, which is created as a result of saving the Maintain Bar Code Scanner Settings toolkit, contains the scan parameters to be used by the scanner. |
|
CPFA2420.BIN |
This file, which has already been created by Deltek developers, is the executable program that controls the operation of the scanner. |
When you use Intermec's FileCopy Utility, the scanner must be connected to your computer with the scanner power turned on.
Please read the Intermec documentation regarding required setup procedures before using their FileCopy Utility function.
To download the applicable *.BIN file, select the FileCopy tab in the Intermec FileCopy Utility screen.
Select or enter the PC file name and path FROM which the file will be transferred.
Select or enter the Terminal (scanner) file name and path TO which the file will be transferred.
For ALL users, the "TO" path must be to the C: drive on the scanner per Intermec instructions. The file names and extensions in both the source and destination fields will be identical.
Example (assuming you have an Intermec model 2410 or 2415 scanner):
PC filename and path: F:\Costpoint\50\CPFA2410.BIN
Terminal filename and path: C:\CPFA2410.BIN
Example (assuming you have an Intermec model 2420 or 2425 scanner):
PC filename and path: F:\Costpoint\50\CPFA2420.BIN
Terminal filename and path: C:\CPFA2420.BIN
Use the Download pushbutton to transfer the BIN file from your computer to the Intermec scanner.
To download the CPFABC.INI file, select the FileCopy tab in the Intermec FileCopy Utility screen.
Select or enter the PC file name and path FROM which the file will be transferred.
Select or enter the Terminal (scanner) file name and path TO which the file will be transferred.
For ALL users, the "TO" path must be to the C: drive on the scanner per Intermec instructions. The file names and extensions in both the source and destination fields will be identical.
Example:
PC filename and path: F:\Costpoint\50\CPFABC.INI
Terminal filename and path: C:\CPFABC.INI
Use the Download pushbutton to transfer the INI file from your computer to the Intermec scanner.
Once you have booted up the scanner per Intermec instructions, an abbreviated Costpoint menu displays on the scanner screen.
If this is the initial bar code scan using your Intermec bar code scanner, you can ignore these instructions.
If this is NOT the initial bar code scan, you must decide what action to take regarding the ASCII file data (CPFALOC.CSV) that was created during the previous scan and whose data still resides in the scanner's hard drive.
A new scan will automatically append additional data to an existing CPFALOC.CSV file in your scanner. If you fail to delete the existing CPFALOC.CSV residing in the scanner, the newly scanned data will be added to the previously scanned data in the file and may give you unexpected results.
Most users will want to delete the existing data from the CPFALOC.CSV file before performing a new scan.
If you choose to empty the file, delete the CPFALOC.CSV file from the previous scan at the beginning of EACH scan session (following the initial scan session).
To access Intermec's built-in File Delete scanner function, position your cursor in the first field in any Costpoint applications screen (NOT the System Menu or File Manager screens) and press the F10 key on your scanner. Then press Enter.
The following message displays on the scanner screen:
Warning: This will delete the contents of your file. Continue?
Enter "Y" (Yes) to delete the contents of the previously created CPFALOC.CSV file in preparation for the new scanning event. (The delete function begins immediately, without the need to press the Enter key.)
Enter "N" (No) to prevent the system from deleting the contents of the previously created CPFALOC.CSV file in preparation for the new scanning event.
Complete the Login by entering your user ID. Although a user ID is neither required nor validated in this field, make sure you enter this data. If the user ID is missing, each bar code label scanned will be marked as missing data and the record will automatically be written to the Exceptions table during the upload back to Costpoint.
Select the location data option for the scan. The following six options, which also affect how validation rules are applied during the upload, are available:
All location data (includes location group code and all three location codes)
This option displays as "A" in the Scan By column in the Maintain Asset Location Exceptions screen.
If you are scanning by "A" (All) and the Location Group Code is subsequently updated in the Asset Master record, the system retrieves all location data related to the Location Group Code (including Location Codes 1, 2, and 3, as applicable) and updates the Asset Master record with that data as well.
Location Group Codes
This option displays as "G" in the Scan By column in the Maintain Asset Location Exceptions screen.
If you are scanning by "G" (Group) and the Location Group Code is subsequently updated in the Asset Master record, the system retrieves all location data related to the Location Group Code (excluding Location Codes 1, 2, and 3, as applicable) and updates the Asset Master record with that data as well. (In this circumstance, data for Location Codes 1, 2, and 3 will be supplied by the input file.)
Location Codes 1, 2, and 3
This option displays as "L" in the Scan By column in the Maintain Asset Location Exceptions screen.
If you are scanning by "L," the system compares/updates only Location Codes 1, 2, and 3, as applicable.
Location Code 1
This selection option displays as "1" in the Scan By column in the Maintain Asset Location Exceptions screen.
If you are scanning by "1," the system compares/updates only Location Code 1.
Location Code 2
This option displays as "2" in the Scan By column in the Maintain Asset Location Exceptions screen.
If you are scanning by "2," the system compares/updates only Location Code 2.
Location Code 3
This option displays as "3" in the Scan By column in the Maintain Asset Location Exceptions screen.
If you are scanning by "3," the system compares/updates only Location Code 3.
Example: If you designated Location Code 3 as "Room" and you want to enter or scan the property found in that room, first select the "Location Code 3" option from the scanner menu. Once you have entered your selection, exit this screen before beginning the scan.
If the type of location data printed on your bar-coded property labels is inconsistent, you may decide to choose the "All location data" option. With experience, you will choose the location data option that is most efficient for data entry based on the type(s) of location data encoded on your property labels.
If you select the View Setup Info menu option before exiting, you can view the data that was created in the Maintain Bar Code Scanner Settings toolkit (in the Miscellaneous Toolkits screen) and downloaded into the scanner via the CPFABC.INI file. This data is described below.
This field is disabled in this Costpoint release and automatically displays "N."
This field automatically displays the asset number length that was set up during initialization in the Fixed Assets Settings screen for your Asset Master records. Once you have entered and saved your first Asset Master record, you cannot change the asset number length in the Fixed Assets Settings screen.
This non-editable information also displayed in the Maintain Bar Code Scanner Settings utility in the Miscellaneous Toolkits screen and was downloaded into the scanner via the CPFABC.INI file.
The Intermec scanner uses this data to prevent the scan or entry of an asset number with more characters than the designated asset number length.
This non-editable field automatically displays your selection in the Maintain Bar Code Scanner Settings utility (in the Miscellaneous Toolkits screen) where you indicate whether to scan the data by Asset No or by Tag No. Your selection was downloaded into the scanner via the CPFABC.INI file.
"A" displays in this field if you scan by Asset No. In this circumstance, it is assumed that you have asset numbers printed on your bar code labels or that you will manually enter asset numbers into the scanner.
The scanner will automatically assign item number "00001" to each asset number during the scan, so that you do not need to print the associated item number on the bar code label or manually enter the item number. If you have item numbers different than "00001," you may have already printed them on the bar code label, or you can manually enter the correct item number directly into the scanner.
"T" displays in this field if you scan by Tag No. In this circumstance, it is assumed that you have tag numbers printed on your bar code labels or that you will manually enter tag numbers into the scanner.
Even though you may scan by tag number, the system must still associate the tag number with and validate against the related asset and item number when you import the scanned data from the Asset Location Preprocessor screen.
This non-editable field displays the label for Location 1 Codes that you defined in the Asset Master Field Labels screen and that displayed in the Maintain Bar Code Scanner Settings utility in the Miscellaneous Toolkits screen. This data was downloaded into the scanner via the CPFABC.INI file.
You can use location code functionality with or without defining labels for these optional fields. If you did not define a label for Location 1 Codes, "Location 1" automatically displays in this field.
To add or edit the label for this field, you must do so in the Asset Master Field Labels screen.
This non-editable field displays the label for Location 2 Codes that you defined in the Asset Master Field Labels screen and that displayed in the Maintain Bar Code Scanner Settings utility in the Miscellaneous Toolkits screen. This data was downloaded into the scanner via the CPFABC.INI file.
You can use location code functionality with or without defining labels for these optional fields. If you did not define a label for Location 2 Codes, "Location 2" automatically displays in this field.
To add or edit the label for this field, you must do so in the Asset Master Field Labels screen.
This non-editable field displays the label for Location 3 Codes that you defined in the Asset Master Field Labels screen and that displayed in the Maintain Bar Code Scanner Settings utility in the Miscellaneous Toolkits screen. This data was downloaded into the scanner via the CPFABC.INI file.
You can use location code functionality with or without defining labels for these optional fields. If you did not define a label for Location 3 Codes, "Location 3" automatically displays in this field.
To add or edit the label for this field, you must do so in the Asset Master Field Labels screen.
This non-editable field displays the date in which the CPFABC.INI file was downloaded to the scanner.
Scan the bar code labels and press the Enter button on the scanner after each label scan. Alternately, manually enter the data into the scanner and press Enter when you have completed data entry for each piece of property.
When the scan is complete, press Escape and Exit before uploading the scanned data from the scanner back to your PC.
Special Costpoint functions have been programmed into the scanner as follows:
If you press the F1 (Help) key on the scanner, you can view the File Size, Available Space, and Remaining Battery % on the scanner screen.
The scanner automatically safeguards the entered or scanned data in the current record read by displaying a message when the save is expected to exceed the available memory.
Please refer to the Intermec User's Manual for additional information on Intermec-provided scanner features. (For example, if the battery gets low, the battery on the scanner will automatically flash, and so on)
Once you have completed the scan, the data results are stored in the scanner's CPFALOC.CSV file, which must be uploaded from the scanner into your computer.
You must use Intermec's FileCopy Utility to manage the download and upload of data between Costpoint Fixed Assets and the Intermec scanner. Intermec's FileCopy Utility is NOT automatically included with the purchase of the scanning hardware from Intermec, but you can download it at no charge from Intermec's web site.
Regardless of which Intermec scanner model you are using, you will upload the CPFALOC.CSV file created by the scan from the scanner to your computer using Intermec's FileCopy Utility.
When you use Intermec's FileCopy Utility, the scanner must be connected to your computer, the scanner must be turned on, and the System Menu should display on the scanner.
Please read the Intermec documentation regarding required setup procedures before using their FileCopy Utility function.
To upload the CPFALOC.CSV file, select the FileCopy tab in the Intermec FileCopy Utility screen.
Select or enter the PC file name (must be CPFALOC.CSV) and path on your computer TO which the file will be transferred.
Select or enter the Terminal (scanner) file name (must be CPFALOC.CSV) and path FROM which the file will be transferred. (For most users, this will be the C: drive on the scanner per Intermec instructions. The file names and extensions in both the source and destination fields will be identical.)
Example:
PC filename and path: F:\Costpoint\31A\CPFALOC.CSV
Terminal filename and path: C:\CPFALOC.CSV
Select the Upload pushbutton to transfer the CSV file from the scanner to your computer.