Certain events in ConceptShare trigger email notifications to notify users of work assignments. When account/personal email notification preferences are set to
On, ConceptShare sends the following email notifications to users.
Account Setup and Access
| Field | Description |
|---|
| Account Created (welcome message with account information)
|
Triggered when account is created and sent to the account owner
|
| User Created (user invited to ConceptShare account)
|
Triggered when a user is created and set to
"active"
|
| Triggered when a user clicks to have the invitation resent from the login screen
|
| Triggered when an administrator clicks to resend the invitation
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| Forgot Password (link to create a new password)
|
Triggered when a user clicks the
forgot password link on the login page or by the account administrator
|
Projects
| Field | Description |
|---|
| Project Export (email with link to assets in that project and a copy of the feedback summary)
|
Triggered when a user requests a copy of project export files
|
| Project Invitation (user invited to a Project)
|
Triggered when a user is added to a project
|
Reviews
| Field | Description |
|---|
| Review Assets Ready (review update to reviewer)
|
Triggered when all assets in a review have been processed and ready for users to proof
|
| Review Invite (invite to submit feedback and/or approvals in a review)
|
Triggered when a user is invited to a review
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| Review reset (review update to reviewer)
|
Triggered when assets are updated with new versions
|
| Review updated (review update to reviewer)
|
Triggered when edits are made to an existing review
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| Review Completed (review update to review owner)
|
Triggered when a reviewer has completed submitting feedback/approvals in a review
|
Reminders
| Field | Description |
|---|
| Review or To Do due soon (an uncompleted review or to do assigned to you is due soon)
|
Up to four review/to-do reminders can be enabled on each review by review creator
|
Assets
| Field | Description |
|---|
| Asset Created (Asset uploaded to a Project)
|
Triggered when an asset is uploaded to a project
|
| Asset Versioned (New Asset version uploaded to a Project)
|
Triggered when a new asset version is uploaded to a project
|
Comments
| Field | Description |
|---|
| User Commented on asset (another user has commented on an Asset)
|
Triggered when someone replied to a comment
|
| User replied to comment on asset (another user has replied to a Comment)
|
Triggered when a comment is replied to
Note: Users will only be sent this notification if they:
- Uploaded the asset being replied to
- Made the comment being replied to
- Previously replied to the comment that is being replied to
|
Email Digests
| Field | Description |
|---|
| Comment Digest: Summary of comments (with related threads) recently made in a project
|
Users can create Comment Email Digests and schedule them to be sent in daily or timed formats
|
| Asset: Summary of assets recently updated/added in a project
|
Users can create Asset Email Digests and schedule them to be sent in daily or timed formats
|
Feedback Summary
| Field | Description |
|---|
| Feedback Summary of the comments on asset(s) at the time of the request is available (link to Feedback Summary based on criteria outlined by creator)
|
Triggered when a user requests that a Feedback Summary be emailed to that user's email address or to a different email address
|
@ Mentions
Note: If @mentioned in activity feed posts, you will not be notified.
| Field | Description |
|---|
| User or Team was @mentioned in a comment within the Proofing Workspace
|
Triggered when a user or a team was @mentioned in a comment
|
| User or Team was @mentioned in a reply to a comment within the Proofing Workspace
|
Triggered when a user or a team was @mentioned in a reply to a comment
|