After you final print a purchase order, the only way to change it is by entering a change order.
Use a change order to:
- Change the items in a purchase order.
- Increase or decrease an item's quantity.
- Change a blanket or service purchase order's not-to-exceed amount and the end date of the agreement (Period To date).
- Align an item price with the price on the vendor's invoice or with the item's Last Price in
.
To maintain a proper audit trail, Vision saves all change orders. To reverse or change a change order, you must create a new change order that reverses the other change order.
Blanket Purchase Orders
You can use a change order to cancel a blanket purchase order. On the change order, in the
Not to Exceed Change Amount field in the Change/Cancel Orders grid on the General tab, enter an amount that when added to the original not-to exceed amount (entered on the Agreement tab of the Purchase Order form) equals zero.
Change Order Numbers
Vision assigns a change order number to each change order. You cannot change the number.
Approval
The same approval procedure that applies for a purchase order applies for a change order created for a purchase order. If a change order increases the purchase order's total monetary amount to an amount that exceeds the buyer's purchasing limit, the change order must be approved.