Key Convert Projects' Organization Form

Use the Key Convert Projects' Organization form to change one or more organization codes for projects, phases, or tasks, throughout Vision.

Location

To display the form, complete the following step:

From the Vision Navigation menu, click Utilities > Key Conversions > Projects' Organization.

Contents

Field	Description
Project	Click to search for and select the project whose organization you want to change. Vision displays the name of the project, and inserts the current organization for the project, phase, or task in the Existing Organization field.
Phase	If applicable, click to search for and select the phase whose organization you want to change.
Task	If applicable, click to search for and select the task whoseorganization you want to change.
Existing Organization	Displays the existing organization for the project, phase, or task.
New Organization	Click to search for and select the new organization.
Apply to	Select the transactions for which you want to apply the change. JTD — Vision applies the changes to JTD (job-to-date) transactions. This action makes the change in every past period, not just the current period. All future transactions — Vision only applies the change to future transactions. All transactions since — Vision applies the change to transactions that were entered on or after the period you select in the adjoining field. This action makes the change in every past period, not just the current period.
Account for Balance Sheet Entries	This account number is required if you are maintaining separate balance sheets. Enter the account that will receive the balance sheet detail during the re-assignment. You can enter an existing balance sheet account. However, Deltek recommends that you set up a new account to use only for this purpose.
Diary	This field displays only if you have set up a diary in Accounting System Settings Configuration for the fiscal period or fiscal year in which you are entering transactions. Use this field to select a diary code for the current transaction or the group of transactions if you are processing a group of transactions, such as an accounts payable payment processing run. The diaries are used to generate diary reports that contain a set of sequentially numbered transactions that have been posted to the general ledger during the fiscal year or to specific fiscal periods. You can assign different diaries (that have different diary types) to different types of transactions. The Diary drop-down list contains three columns. The first column displays the diary code. The second and third columns display the diary type for the diary code and the description of the diary type. The drop-down list contains all the diaries that you set up on the Transaction Auto Numbering tab in Accounting System Settings that have the same fiscal period or fiscal year in which you are entering transactions, or no fiscal period or year entered for them. If you have multiple companies, the Diary drop-down list includes only the diary codes that are set up for the current company. The list also includes IC - Intercompany Diary to capture intercompany transactions. You cannot delete a transaction after it has been saved with a diary number. If a transaction is incorrect, you can enter zero amounts for the transaction, or enter a reversing transaction.
Transaction Date	Enter or select the transaction date for the transactions that result from the conversions. This field is only available if Vision is configured to require that transaction dates fall within the current fiscal year or current accounting period. The date you enter must meet that requirement.