Undoing a Posted Payroll Run

You can undo a posted payroll run to return the payroll data, such as posted timesheet hours, to the status they were in before the run was posted.

When you undo a payroll posting run, all data related to the run, such as timesheet entries, General Ledger entries, and individual employee withholdings, is restored to its state in the database prior to your posting the run. Vision does not check to see if payroll checks have been cashed or if direct deposits have been processed before allowing you to undo a posted payroll run. Verify that checks have not been cashed and direct deposits have not been processed before undoing a payroll run.

If you voided checks before undoing a payroll posting run, when you run the Undo Posting routine for a payroll run, Vision prompts you with a message indicating the number of checks that were previously voided. You must run the Undo Posting utility for voided checks if you get this message. When you void a check, Vision returns those hours to the database to again be processed.

Vision also returns the same timesheet hours for re-posting when you run the Undo Posting routine for posted payroll runs. If you first void checks, and then undo the posted payroll run, Vision will store the timesheet hours twice, essentially doubling an employee's posted timesheet hours.

To avoid doubling timesheet hours and having to run the Undo Posting routine for voided checks, do not void checks prior to running the Undo Posting routine for a payroll run. If you do have a situation where you have voided checks and then you run the Undo Posting routine for a posted payroll run, you can solve the problem of doubled timesheet hours by running the Undo Posting routine for voided checks.

If you have not run Direct Deposit Processing for a particular payroll run, and then you undo a posted payroll run, the Direct Deposit file for that run will not be deleted from Direct Deposit Processing, but the file will contain no data and cannot be processed. If you try to process the Direct Deposit file, Vision prompts you with a message, "No direct deposit transactions for run."

In addition to undoing a posted payroll run, you can also undo void checks or direct deposits using the same Undo Posting routine.

If rather than undoing a posted payroll run you want to void any check in a payroll run, you can do so in Void Check Processing. Select the Payroll Check option to list all of the processed payroll and direct deposit checks that you can select to void. You must belong to a role with the appropriate security rights to void a payroll check. A role with the proper rights will have the Include paychecks on register and bank rec option selected on the Accounting tab of Role Security.