Event

The Event tab on the Person Schedule form is used to add a Meal or Break event to a day in a schedule. You can also define events that may not be used, such as when an employee is not allowed to take a break or a meal.

If the Meal or Break is configured to post automatically, the automatic event posting is triggered when the employee posts an event after the time of the scheduled automatic event. For example, if the automatic lunch is from 12:00 p.m. to 12:30 p.m., when the employee stops labor at 12:05 p.m., the automatic lunch will post. If you want to allow a punched meal or break to override an automatic one, see Meal/Break Override for the configurations needed. If you want to allow a punched meal or break to override an automatic one, see "Meal/Break Override" in your help file for the configurations needed.

See Also:

Event Field Descriptions

Add an Event to a Person Schedule

Modify an Event in a Person Schedule

Delete an Event from a Person Schedule

 

Event Field Descriptions

Event

These options are available: ATTENDANCE:BREAK and ATTENDANCE:MEAL. Typically, MEAL is used for meal breaks such as lunch, and BREAK is used for any other kind of break within the schedule.

Posting Basis

This field determines when the Event will post. The following options are available:

Start Timestamp, End Timestamp

When you add or modify a Schedule Cycle Event, and the Posting Basis is STRICT, the Start Timestamp and End Timestamp fields will display. These fields are used to define the date and time when the Event can post.

Start Hours Offset, End Hours Offset

When the Posting Basis is OFFSET, these fields define the number of hours after the raw timestamp of the most recent clock in when the Event will start and end. For example, the Meal event has a Start Hours Offset of 4 and an End Hours Offset of 5. If the employee's raw clock-in time is 8 a.m., the Meal event will be posted from 12 p.m. to 1 p.m.

Auto Event

This field defines how the Event will post. The following options are available:

Note: If you are using the Smart Clock feature, make sure you set Auto Event to PUNCH.

Margin Unit

This unit of time is used to define the Start Early Margin, Start Late Margin, End Early Margin, and End Late Margin. Select Hours, Minute, or Seconds.

The Person Schedule Event tab will always display the value in minutes.

When you modify a Person Schedule Event, the form will display these values using the largest possible Margin Unit (Hours, Minutes, or Seconds) for which all the margin values can be expressed as integers. For example, you enter 120 Seconds for the margin values and click Save. When you modify the record, the margin values will display as 2 Minutes. If you enter 90 seconds for the margin values and click Save, the form will display the values as 90 Seconds when you click Modify.

Start Early Margin

This whole number represents the number of margin units before a meal or break is supposed to start that a person can leave for a meal or break without receiving a violation notice. Margins are only used when Auto Event is set to PUNCH or OVERRIDE.

The Margin Unit field determines if the Start Early Margin is in hours, minutes, or seconds. The default value is minutes.

Start Late Margin

This whole number represents the number of margin units after a meal or break is supposed to start that a person can leave for a meal or break without receiving a violation notice. Margins are only used when Auto Event is set to PUNCH or OVERRIDE.

The Margin Unit field determines if the Start Late Margin is in hours, minutes, or seconds. The default value is minutes.

End Early Margin

This whole number represents the number of margin units before the meal or break is supposed to end that a person can return from the meal or break without receiving a violation notice. Margins are only used when Auto Event is set to PUNCH or OVERRIDE.

The Margin Unit field determines if the End Early Margin is in hours, minutes, or seconds. The default value is minutes.

End Late Margin

This whole number represents the number of margin units after the meal or break is supposed to end that a person can return from the meal or break without receiving a violation notice. Margins are only used when Auto Event is set to PUNCH or OVERRIDE.

The Margin Unit field determines if the End Late Margin is in hours, minutes, or seconds. The default value is minutes.

Required

Select from the following options to determine if the event is required for an employee:

When Auto Event is set to AUTO or OVERRIDE, the Required field is always set to MANDATORY.

When Auto Event is set to PUNCH, you can select MANDATORY, OPTIONAL, or PROHIBITED.

Update Date, Updated By

These fields display when the record was created or updated, and the person who created or updated the record.

 

Add an Event to a Person Schedule

You cannot add an event to a day that is payroll locked.

  1. Click Main Menu > Administration > Schedules > Person Schedule.

  2. Select the person and schedule to which you want to add an event.

  3. On the Event tab, click Add.

  4. Modify the field values as necessary and click Save.

 

Modify an Event in a Person Schedule

You cannot modify an event on a day that is payroll locked.

  1. Click Main Menu > Administration > Schedules > Person Schedule.

  2. Select the person and schedule with the event you want to modify.

  3. On the Event tab, select the event and click Modify.

  4. Modify the fields and click Save.

 

Delete an Event from a Person Schedule

You cannot delete an event from a day that is payroll locked.

  1. Click Main Menu > Administration > Schedules > Person Schedule.

  2. Select the person and schedule with the event you want to remove.

  3. On the Event tab, select the event and click Delete.

  4. Click OK to confirm the action.