Pay Class

Detail Form: Pay Level

The Pay Class form is used to define Pay Classes and their associated Pay Levels.

A Pay Class includes rules regarding Minimum and Maximum Payroll and Labor Rates. A Pay Class will have one or more Pay Levels, and each level can have different Payroll and Labor Rates. For example, an employee in the "Welder" Pay Class could earn a Payroll Rate of 15.25 at Pay Level 1 and a Payroll Rate of 18.50 at Pay Level 2.

Pay Classes and Pay Levels are grouped into Pay Scales. You will need to use the Pay Scale Name quick link to define a Pay Scale before you can add Pay Classes and Pay Levels to it.

See Also:

Pay Class Field Descriptions

Find a Pay Class

Add a Pay Class

Modify a Pay Class

Delete a Pay Class

Copy a Pay Class

 

Pay Class Field Descriptions

Pay Scale Name

Identifies a group of Pay Classes and their associated Pay Levels. The Pay Scale Name is defined in the Pay Scale Name quick link in the Filter area at the top of the form.

Pay Class Name

Identifies a specific Pay Class.

A Pay Class includes rules regarding Minimum and Maximum Payroll and Labor Rates. A Pay Class will have one or more Pay Levels, and each level can have different Payroll and Labor Rates.

Description

Description of the Pay Class.

Minimum Pay Rate

Lowest possible payroll rate for any level in this Pay Class. When you define a Payroll Rate for this Pay Class (using the Pay Level tab form), it cannot be lower than the Minimum Pay Rate.

Maximum Pay Rate

Highest possible payroll rate for any level in this Pay Class. When you define a Payroll Rate for this Pay Class (using the Pay Level tab form), it cannot be higher than the Maximum Pay Rate.

Minimum Labor Rate

Lowest possible labor rate for any level in this Pay Class. When you define a Labor Rate for this Pay Class (using the Pay Level tab form), it cannot be lower than the Minimum Labor Rate.

Maximum Labor Rate

Highest possible labor rate for any level in this Pay Class. When you define a Labor Rate for this Pay Class (using the Pay Level tab form), it cannot be higher than the Maximum Labor Rate.

Enabled

If this box is checked, the Pay Class is enabled and can be assigned to a person record via the Pay Scales tab.

Labor Rate Required

If this box is checked, you will be required to define a Labor Rate when you add a Pay Level to this Pay Class.

Update Date, Updated By

These fields display when the record was created or updated, and the person who created or updated the record.

 

Find a Pay Class

  1. Click Main Menu > Configuration > Payroll > Pay Class.

  2. If necessary, click the Filter button to display the Pay Scale Name and Pay Class Name fields.

  3. Select a Pay Scale Name from the drop-down list. You can also click the button next to the Pay Scale Name field and select Lookup from the pop-up menu; select a Pay Scale Name from the Pay Scales form.

  4. To narrow your search, select a Pay Class Name. The available options depend on the Pay Scale Name you selected.

  5. Click Find. The Pay Class records appear in the grid.

 

Add a Pay Class

  1. Click Main Menu > Configuration > Payroll > Pay Class.

  2. If necessary, click the Filter button to display the Pay Scale Name and Pay Class Name fields.

  3. Select a Pay Scale Name from the drop-down list. You can also click the button next to the Pay Scale Name field and select Lookup from the pop-up menu; select a Pay Scale Name from the Pay Scales form.

    The existing Pay Class records, if any, appear in the grid.

  4. Click Add. The Add Pay Class window opens.

  5. Enter a Pay Class Name and Description.

  6. Enter the Minimum and Maximum Payroll and Labor Rates.

  7. If you want to assign this Pay Class to a person record, check the Enabled box. If you are not ready to start assigning this Pay Class and plan to make additional changes to it, do not check the Enabled box.

  8. To require a Labor Rate when adding a Pay Level to this Pay Class, check the Labor Rate Required box.

  9. If you want to add more than one Pay Class, click Save and Add to save your settings and keep the Add Pay Class window open. Or click Save to save your Pay Class and return to the main form.

 

Modify a Pay Class

  1. Click Main Menu > Configuration > Payroll > Pay Class.

  2. If necessary, click the Filter button to display the Pay Scale Name and Pay Class Name fields.

  3. Select a Pay Scale Name from the drop-down list. You can also click the button next to the Pay Scale Name field and select Lookup from the pop-up menu; select a Pay Scale Name from the Pay Scales form.

    The existing Pay Class records, if any, appear in the grid.

  4. Select the Pay Class you want to change and click Modify.

  5. You can change all the fields except Pay Scale Name. If the Pay Class has Pay Levels, you cannot modify the Pay Class Name or Labor Rate Required fields either.

  6. Click Save when you are done.

 

Delete a Pay Class

  1. Click Main Menu > Configuration > Payroll > Pay Class.

  2. If necessary, click the Filter button to display the Pay Scale Name and Pay Class Name fields.

  3. Select a Pay Scale Name from the drop-down list. You can also click the button next to the Pay Scale Name field and select Lookup from the pop-up menu; select a Pay Scale Name from the Pay Scales form.

    The existing Pay Class records, if any, appear in the grid.

  4. Select the Pay Class you want to remove and click Delete.

  5. Click OK to confirm the action.

Note: If the Pay Class has already been assigned to a person record, you will not be able to delete it.

 

Copy a Pay Class

  1. Click Main Menu > Configuration > Payroll > Pay Class.

  2. If necessary, click the Filter button to display the Pay Scale Name and Pay Class Name fields.

  3. Select a Pay Scale Name from the drop-down list. You can also click the button next to the Pay Scale Name field and select Lookup from the pop-up menu; select a Pay Scale Name from the Pay Scales form.

    The existing Pay Class records, if any, appear in the grid.

  4. Select the Pay Class you want to duplicate and click Copy.

  5. You can change all the fields except Labor Rate Required.

  6. Click Save when you are done.