Open topic with navigation

You are here: Ajera Help (A-Z) > Vendor invoices and payments > Approving or recording payment to a vendor invoice

Approving or recording payment to a vendor invoice

If you want to pay multiple vendor invoices partially or in full, do not follow the instructions here.

Instead, pay the invoices in the Manage Vendor Payments window.

Before you begin

To select the vendor invoice

  1. From the Manage menu, click Vendor Invoices.
  2. Do one of the following:
  1. Click the Pay button.

Multi-company only. You can pay invoices for a company using only that company's bank accounts.

To approve or record payment to a vendor invoice

Do one of the following:

To Do this

Approve an invoice for payment later

Select the Approve for payment check box and click OK.

The invoice is marked as Pay in the Vendor Payments window. When you pay the invoice, the vendor check prints for this invoice and appears in the bank register.

Caution:

If you apply a filter in the Vendor Payments window that filters out this invoice, Ajera clears the Pay check box for the invoice and you must select it again.

Print a check now
  1. Select the Print check now check box, and click OK.
  1. In the Print Checks window, change the bank account, starting check number, or check date.
  2. Click OK.
  3. In the Print window, click OK.
  4. In the window that appears:
  • Click Yes to print a file copy.
  • Click No to make changes in the Print Checks window, and click OK to print again. Ajera marks the original vendor check as Void.

The vendor check appears in the bank register, and the invoice description prints on the check stub.

Indicate that you have already written a check

  1. Select the Paid with manual check check box.
  2. Enter the bank account, check number, and date paid.
  3. Click OK. The vendor check appears in the bank register.

Indicate that you have already paid with a debit/credit card

  1. Select the Paid with debit/credit card check box.
  2. In the Reference field, enter an identifier that indicates the payment type.
  3. Enter the bank or credit card account, reference ID, and date paid.
  4. Click OK. The transaction appears in the bank register.

Indicate that you have already paid with an EFTClosed

  1. Select the Paid with EFT check box.
  2. In the Reference field, enter an identifier that indicates the payment type.
  3. Enter the bank account, reference ID, and date paid.
  4. Click OK. The transaction appears in the bank register.

To void a vendor check, go to the bank register.

See also

About printers

Adjusting printer alignment

Check printing tips

Ordering checks

 

 

© 2015 Deltek Inc. All rights reserved.