Profit and Loss Statement
This report displays basic financial information that measures income relative to expenses for a specified period of time. This report is also called a P&L statement or an Income statement. Use this report to help you evaluate your profitability and make adjustments as needed. For comparative purposes, this report includes options to:
- Display various combinations of actual amounts and budget amounts by time periods
- Choose to print the difference between columns as an amount, or as an amount and percentage
- Define several different statements for various purposes
Audience
Owners and shareholders
Principal
Accounting
CPA
Report versions
The Profit and Loss Statement and its report views are available in two versions:
- Microsoft SQL Server Reporting Services 2005: Viewable over the web, but with limited Customize options
- Financial Statement Designer: Very customizable, but may take longer to view over the web
Microsoft SQL Server Reporting Services 2005 version
Producing the report
From the Reports menu, click Financial > Profit and Loss Statement.
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Note: |
Select a report or customize option only after the report fully loads. |
Report options
|
Option |
Description |
|---|---|
| Department | The report contains information for all departments unless you select a specific department in this field. |
|
Company |
Multi-company only. The report contains information for all companies in your organization, unless you select a specific company in this field. |
|
Period |
The report contains the balance for the current month unless you select a different time period in this field. If you select Select Dates, a start date is required. |
After changing report options, click 
(Refresh).
Customize options
|
Option |
Description |
|---|---|
|
Report title |
You can change the title of the report. |
| Columns 1, 2, 3, 4 | You can select to print one of the following in each of four columns: current month, current month budget, current month one year ago, current month budget one year ago, year-to-date (YTD) this year, YTD one year ago, YTD budget this year, YTD budget one year ago. You can also leave a column blank. |
| Print variance (column 1 - column 2) | Prints the difference between the two columns as an amount, or prints an amount and percentage. You can also select not to print the variance. |
| Print variance (column 3 - column 4) | Prints the difference between the two columns as an amount, prints an amount and percentage. You can also select not to print the variance. |
|
Basis to report |
Prints information for a cash or accrual accounting basis. |
| Print logo |
If selected, Ajera prints the company logo from Company > Preferences > General tab > Reports Logo field. Multi-company only. If selected, Ajera prints the logo of the employee's company. |
| Print percent of revenue | if selected, Ajera displays the percent of total income (whole numbers) |
| Sort by department | If selected, Ajera prints information by department |
|
Use account group summary |
If selected - and if the Summarize on Financial Reports check box is selected for the account group - Ajera prints a summary line for all accounts in an account group, instead of amounts for each individual account. |
| Print all accounts | If selected, Ajera prints all accounts. |
|
Print account number |
If selected, Ajera includes account numbers on the report. |
| Round to nearest dollar | If selected, Ajera rounds the amounts to the nearest dollar. |
| Capitalize account type | If selected, Ajera displays the headings for the account types and totals in all capitals. |
|
Print customize options on reports |
If selected, Ajera prints a list of the options that you select. |
See also
Financial Statement Designer version
Producing the report
From the Reports menu, click > Financial > Financial Statements > Profit and Loss Group.
Report options
|
Option |
Description |
|---|---|
 Change View |
The report contains the balance for the previous month unless you click (Change View) and select a different time period. The report will include the activity for the end of the month of the time period selected. |
After changing the reporting period, click (Refresh) .
Customize options
From the Reports menu, click Manage Financial Statements > Designs. Click Open, and double-click the profit and loss statement design you want.
See these topics:
Changing a financial statement design
Changing the profit and loss statement (account groups) template design
