Quiz: Reviewing the client invoice

This is a true/false quiz.

Click the statement to see the answer.

1. When you change the cutoff date, all associated transactions after the cutoff date are assigned a status of Hold.

   False. All associated transactions after the cutoff date receive the status of Defer. Any future transactions before the cutoff date are assigned a status of Billable and are attached to the invoice.

2. On the Text and Amounts tab, if you enter header or footer text that you want to print on the invoice, it supersedes any text that you may have entered in Company > Preferences or in the project setup.

   True. Here's how it works: (1) If you enter header or footer text in Company > Preferences, it applies to all invoices and all projects. (2) If you enter header or footer text in project setup, it overrides the text in Company > Preferences for all invoices for that one project. (3) If you enter header or footer text in client invoices, it overrides the text in project setup or Company > Preferences for only that invoice for that project.

3. When you split a transaction, it becomes two totally separate transactions.

   True. Ajera creates a reversing entry in the general ledger for the original transaction and new general ledger entries for the two new transactions.

4. When you are unable to bill the full amount of the draft client invoice, you can write it off by changing the invoice status to Write-off in the Client Invoice List (Manage > Client Invoices).

   True. If the invoice status is Draft, Approved, Reissued, or Hold, changing the invoice status to Write-off detaches the work-in-progress (WIP) from the invoice, changes the WIP status to Write-off, and makes adjusting entries to the Work-in-Progress and Write-Off accounts.

5. If you write off WIP but later want to bill for the time and expense, you cannot make that written-off WIP available on the next draft invoice.

   False. You can make the written-off WIP available on the next draft invoice. Simply change the status from Write-off to Billable in the Noninvoiced Time and Expense Entries window.

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