Client Statement
Use this statement to review outstanding invoice amounts for a client. The statement includes a client's invoices, receipts, and prepayments as of the statement date.
You can also select to print amounts for aging time periods (31-60, 61-90, 91-120, and over 120 days) and a unique message which corresponds to each period.
Audience
Principal
Project/billing manager
Accounting
Producing the statement
From the Reports menu, click Client > Client Statements.
Statement options
|
Option |
Description |
|---|---|
|
Statement as of |
The statement contains invoice information as of this date, unless you select a different date in this field. |
|
Company |
Multi-company only. The report contains information for all companies in your organization, unless you select a specific company in this field. |
|
Client |
The statement contains information for all clients with invoices for the period selected, unless you select a specific client in this field. |
|
Project |
The statement contains information for all projects with invoices for the period selected, unless you select a specific project in this field. |
After changing report options, click 
(Refresh).
Customize options
|
Option |
Description |
|---|---|
|
Report title |
The title you want to appear on the statement |
|
Print unpaid invoices only |
Select invoices to include: Unpaid only, Full detail without project zero balances, or Full detail with project zero balances |
|
Print company information |
Select where you want to print your company information (name and address) on the statement. To position a client address for an envelope window, be sure to select Left - window envelope. You can also select not to print it. |
|
Print logo |
If selected, it prints your company logo, which you identified when setting up company billing preferences. |
|
Use billing contact |
If selected, it includes the name of the client's billing contact under the client name in the mailing address area of the statement. |
|
Print aging |
If selected, it prints the amounts that are past due for these time periods: current, 31-60 days, 61-90 days, 91-120 days, and over 120 days. It also prints the total amount outstanding and total prepayments. |
|
Include finance charges |
If selected, it lists finance charges on the statement. |
|
Limit to client balances greater than or equal to |
The report prints only amounts that are equal to or greater than the amount you enter. |
|
Statement text |
Text you enter in this field appears on the statement under the client name and address. To fit the client address in a #10 window envelope, limit your statement text to two lines. |
|
Message current Message 31-60 Message 61-90 Message 91-120 Message over 120 |
Enter each message you want to appear on the statement when the account is current and when there are past due amounts of 31-60 days, 61-90 days, 91-120 days, and over 120 days. Only the message corresponding to the oldest unpaid balance appears on the statement. |
Statement contents
|
Column |
Description |
|---|---|
|
Invoice Number |
The invoice number |
|
Invoice Date |
The date of the invoice |
|
Receipt |
The receipt ID, such as check number or routing ID |
|
Receipt Date |
The date of the receipt |
|
Receipt Method |
The method of payment, such as a check or electronic funds transfer |
|
Amount |
The amount for the invoice or receipt |
|
Outstanding |
The total amount outstanding |
|
Current |
The amount that is due for this statement period |
|
31-60 Days |
The amount that has been outstanding for 31-60 days |
|
61-90 Days |
The amount that has been outstanding for 61-90 days |
|
91-120 Days |
The amount that has been outstanding for 91-120 days |
|
121+ Days |
The amount that has been outstanding for over 120 days |
|
Prepayment |
The amount of prepayments available |
See also
