Changing journal entries
| Note: | When you
change an auto-reversing journal entry , Ajera does not automatically update the other entry. |
- From the Manage menu, click Journal Entries.
- Multi-company only. Select a company.
- Click the Existing tab to view your journal entries. If you made entries in the current session, the Existing tab contains your entries from the session. Otherwise, it contains your entries for the current month.
- To see entries for another time period:
- Click
(Change View).
- Click the date or time period of the entries you want to view. To choose a range of dates, click Select Dates and enter the beginning and ending dates in the fields that appear to the right.
- Clear the New entries only check box to see existing entries. To view transactions from the current session, select it.
- Click OK. The window reappears with the journal entries you wanted.
- View the sort order or appearance of columns differently, as needed.
- To add, delete, or change a transaction, click it and click Edit.
Add a transaction:
Begin entering the information on the next available row.
Delete a transaction:
Click the row of the transaction and click Delete.
Change a transaction:
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Field |
Description |
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General journal entry information: |
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Accounting date |
The date Ajera uses to determine the period for which the journal entry appears on financial statement |
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Reference |
The identifier for the journal entry. It prints on financial reports |
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Description |
A description for the journal entry. It prints on financial reports Ajera adds the suffix -Reversed
to an auto-reversing journal entry |
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Notes |
Any notes about the journal entry |
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A journal entry in Ajera automatically reflects both an accrual and
cash accounting basis To change the accounting basis, click the accounting basis you want. The accounting basis applies to the entire set of transactions that make up a journal entry. |
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Transaction details (in the table): |
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Account |
The account associated with the transaction If you select an allocated account, a message appears, confirming that you want to distribute overhead expenses among specified departments. Multi-company only. If you select an intercompany account, see Entering journal entries to intercompany accounts. |
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Department |
unavailable in ajeraCore unless you have the Departments add-on If you are using departments, the department associated with the transaction |
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Debit amount, Credit amount |
Depending on the normal balance of the account, you can enter either a credit or a debit for a transaction. Type the amount for the transaction in the credit or debit field, as applicable.
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Company |
Multi-company only. The company associated with the transaction |
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Optional columns: |
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Notes |
Any notes about the transaction in the journal entry - These notes print on the GL Entry inquiry when you add the Notes column to the inquiry. |
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Any attachments related to the item You can click the attachments icon in the table to add, change, or open attachments. The column displays |
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if there are
no attachments, and 
if there are attachments. - To cancel changes to a row, right-click and click Cancel. To delete a row after canceling or accepting changes, right-click and click Delete.
- Click Save.
- If you selected the Enter accounting date check box on the Company > Preferences > General tab, you may be asked to enter an accounting date. Either change or leave the accounting date that Ajera suggests; it is the earliest date allowable. Click OK.
- To change another journal entry, repeat these steps.
- Click Close.
See also
