After you submit a timesheet, you can no longer change it unless you unsubmit it or your supervisor/accounting manager rejects any time on it.
After hours are paid or billed, you can add notes but you cannot change the hours.
- From the Manage menu, click Time & Expense.
- Click the My Timesheets tab. In the table, you can choose to:
- View the sort order or appearance of columns differently.
- Add optional columns to see additional information. Click
(Customize), click the columns you want to add, and click OK.
| Column | Description |
|---|---|
|
Submitted |
Indicates if the timesheet was submitted |
|
Time rejected |
Indicates if any time on the timesheet was rejected |
|
Supervisor approved |
Indicates if the supervisor approved the timesheet |
|
Project manager approved |
Indicates if the project manager approved the timesheet |
|
Accounting approved |
Indicates if the accounting manager approved the timesheet |
|
Target billable % |
Lists the targeted billable percent |
|
Actual billable % |
Lists the actual percent billable |
|
Paid |
Indicates if payroll has been processed for the employee |
| Regular | Indicates total regular hours on the timesheet |
| Overtime | Indicates total overtime hours for each overtime type set up in Company > Payroll > Pays. |
- Change which timesheets appear in the table. Click
(Change View), enter the following information, and click OK.
| To view timesheets | Do this |
|---|---|
| For a certain period | In the Date Range field, click the date or time period you want to view timesheets for. To choose a range of dates, click Select Dates and then enter the beginning and ending dates in the fields that appear to the right. |
|
Show only my employees |
This option only appears if you are set up as an accounting manager, who by default sees all employees. Select the Show only my employees check box to see only your own direct reports instead of a list of all employees. |
|
This option only appears if you are set up as a supervisor, not as an accounting manager, and your company preferences are set up to allow multilevel timesheet approval ( Select the Show multilevel employees check box to see employees who report directly to you and those employees who report to supervisors who report to you. |
|
| If submitted | You can choose to see only timesheets that were submitted only by the employee, not submitted by the employee, or all timesheets. In the Employee field, make a selection. |
| If supervisor approved | You can choose to see only timesheets that were approved by the supervisor, not approved by the supervisor, or all timesheets. In the Supervisor field, make a selection. |
| If accounting approved | You can choose to see only timesheets that were approved by accounting, not approved by accounting, or all timesheets. In the Accounting field, make a selection. |
| If project manager approved | You can choose to see only timesheets that were approved by the project manager, not approved by the project manager, or all timesheets. In the Project Manager field, make a selection. |
- Click the date for the timesheet you want to change, and click Edit.
add optional columns to see additional information|
To change |
Do this |
|---|---|
|
The project, phase, or activity |
Either begin to type it or click
Multi-company only. If you select a project that is not linked to your company, Ajera creates intercompany entries. |
|
Hours for direct time |
In the table at the top of the window, change the hours in the applicable cell. |
|
Hours for overhead |
In the table in the middle of the window, change the hours for the applicable cell. |
|
Overtime or other premium time |
A plus sign + appears in a cell to indicate that the cell total contains different types of hours in addition to regular time. |
|
Notes |
A note symbol |
.
appears in the cell in table at the top of
the window if notes are attached.- To delete a row in the table at the top or middle of the window, do one of the following:
- Click the row, click Delete, and click Yes to delete it.
- Right-click the row, click Delete row, and click Yes to delete it.
- To clear the contents of a timesheet cell, right-click the cell, click Clear contents, and click Yes to clear the contents of the cell.
- Do one of the following:
- If you are not ready to submit the timesheet, click Close. You can open it later. Ajera saves it under its week ending date.
- If you are finished with the timesheet and want to send it for approval, click Submit. Click Close.
See also
