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About company information

With Ajera, you can:

Display graphs and charts of key information for your company on your dashboard. It is an easy way to constantly review current information that reflects the state of your company.
Examine the details that comprise the dashboard information by reviewing the supporting detail.

Future-dated entries are included in the cash balances only. All other balances are as of today's date.

On the dashboard

The amounts included in the totals are based on the accounting date. For example, to determine the Payables balance, Ajera includes all open amounts with accounting dates less than or equal to the current system date.

You can display the following types of information as a graph, report, or both:

Information

Description

Balances

The current totals for your company's

Cash (bank balance for all bank accounts in Manage > Bank Register). It includes future-dated entries.
Payables (unpaid vendor invoices as seen on Vendor Invoice Aging report)
Receivables (unpaid client invoices as seen on the Client Invoice Aging)
Work-in-progress (billable time and expenses that have not yet been included on a final client invoice)

Note:

If the balance shown on the graph does not tie out to your general ledger accounts, determine if journal entries were created or entries were made outside the dates reported. Future-dated entries are included in the cash balances only. All other balances are as of today's date.

Aging

The total amount of your company’s past due accounts for payables, receivables, and work-in-progress (WIP) based on invoice date. The amounts are shown for these time periods: current, 31-60 days, 61-90 days, 91-120 days, and over 120 days. Future-dated entries are not included in aging amounts in the dashboard balances.

Trends

The total amount of your company’s cash, payables, receivables, and WIP for these time periods: current, and 1, 2, 3, 4, 5, and 6 months ago. Future-dated entries are included for cash only.

Employee utilization

The way time was spent by your employees for the last quarter, last month, or year-to-date. Percentages appear for various categories of non-project time and for billable time (time that appears on client invoices).

If you select to display the information based on amounts (in the Utilization Basis field when adding company information to the dashboard), the amounts are calculated as cost + DPE and Overhead.

To produce a detailed report of Employee Utilization by employee, supervisor, employee type, or department, from the Reports menu, click Employee > Employee Utilization.

Supporting detail

To verify the detail that makes up the amounts you see on the dashboard, print the appropriate report:

For

Review

Cash balance

The balance in your bank register for all bank accounts. From Manage > Bank Register > Register tab, locate the Balance for each bank account at the bottom left of the window. Journal entries are not included in the Cash balance on the dashboard because they are not bank register entries.

If you review the cash account balances on the Ledger report, reverse any journal entries to arrive at the balance.

Payables balance

The Vendor Invoice Aging report. On the report window, click (Customize) to select Accounting date for the Date Basis. Verify that the aging date is today's date.

Journal entries are not included in the balance on the dashboard because they are not vendor invoice or payment entries.

If you review the payables account balance on the Ledger report, reverse any journal entries to balance to the Aging.

Receivables balance

The Client Invoice Aging report. On the report window, click (Customize) to select Accounting date for the Date Basis. Verify that the aging date is today's date.

Journal entries are not included in the balance on the dashboard because they are not client invoice or receipt entries.

If you review the receivables account balance on the Ledger report, reverse any journal entries to balance to the Aging.

Work-in-progress balance

The Work-in-Progress Aging report for your unbilled WIP as of a specified date. This report reflects what has not been billed or written off.

On the report window, click (Customize) to select Billed for the Amount Type. The report totals then reflect any adjustments to WIP, such as write-off. Verify that the aging date is today's date.

Note:

If you select Spent for the Amount Type, the report totals reflect the original spent value.

Journal entries are not included in the WIP balance on the dashboard because they are not time and expense or client invoice entries.

If you review the WIP account balance on the Ledger report, reverse any journal entries to balance to the Aging.