Receiving Item Dialog Box

Use the Receiving Item dialog box to enter and edit data about a received item in the Receipts grid.

Location

To display the dialog box, complete the following steps:

1. From the Vision Navigation menu, click Purchasing > Receiving.
2. On the Purchase Order Receivings form, click on the toolbar of the Line Items grid.

Contents

Receipt Section

Field	Description
Date Received	This field displays today's date. You can enter a different date or click and select a different date.
Received By	This field displays the name of the Vision login user who created the receipt record.
Packing Slip	Enter the packing slip number in this field.
Bill of Lading	Enter the bill of lading number in this field.
Receipt Notes	Enter any notes for this receipt. This data prints on the Purchase Order Receiving Report. Click to open this field in the Text Editor.

Line Item Receipt Section

Field	Description
Quantity Accepted - Other	This field displays the result of the calculation (Total quantity accepted to date - quantity accepted in this receipt).
Quantity Accepted - Current	Enter the quantity that is accepted for this receipt.
Total Quantity Received	This field displays the collected quantity of the item that is received now.
Open Quantity	This field displays the result of the calculation (Total quantity ordered - total quantity accepted to date).
Quantity Rejected - Other	This field displays the result of the calculation (Total quantity rejected to date - quantity rejected in this receipt).
Quantity Rejected - Current	Enter the quantity that is rejected in this receipt.
Rejected Item Quality	Select from the drop-down list the quality code that describes the rejected items' quality. This field is required when Quality Code in Receiving is selected on the General tab of Configuration > Purchasing & Inventory > Company Settings.
Total Quantity Rejected	This field displays the collected quantity of the item that is rejected now.
Back-Ordered	Select this check box to mark the item as back-ordered.
Line Item Receipt Notes	Enter any notes about the receiving of this line item. This data prints on the Purchase Order Receiving Report and the Received Purchase Order Item Report. Click to open this field in the Text Editor.

Buttons

Field	Description
Supporting Document	Click this button to open the Supporting Document dialog box to view or upload and associate supporting documents with the receiving line item that you selected in the Line Items grid. This is the same Supporting Document dialog box that opens when you click the icon in the Document field in the Line Items grid.
OK	Click this button to save any changes, close the dialog box, and return to the Purchase Order Receivings form.
Cancel	Click this button to close the dialog box and return to the Purchase Order Receivings form without saving any changes.
Help	Click this button to open the help topic for this dialog box.