Intercompany Billing Detail Report

If you are using the Multicompany feature, companies in your enterprise can generate intercompany billing transactions. The Intercompany Billing Detail report shows labor and expense charges that result when an employee in one company works on a project owned by another company and charges the time to that project.

Companies and Intercompany Billing Transactions

This report includes transactions for the active company only. To see intercompany transactions for another company, change your active company and generate the report for that company.

Intercompany billing transactions involve an originating organization and a target organization:

• Originating organization — For labor transactions, this is the company to which the employee belongs based on his or her organization code. For expense transactions, this is the company that posted the expense.

• Target organization — This is the company that owns the project charged for the labor or expenses. Organization codes determine ownership of work breakdown structure (WBS) elements.

Cash receipts work in the opposite way. The company that posts the cash receipt (the company that receives the payment) has to distribute cash back to the companies (based on the invoices and projects entered) for the cash receipt line items.

Run the Intercompany Billing Process

To see current data on this report, run the Intercompany Billing process before running the report. You can run the process in draft or final mode:

• The draft Intercompany Billing process updates the work table. If you have detailed subledgers enabled, the process also creates draft invoices with subledgers.

• The final Intercompany Billing process populates work tables, creates transaction files, and generates the report from the work table. If the Post intercompany transactions as they are generated option is selected on the Intercompany Billing form in Accounting, the process populates work tables, creates transaction files, posts each transaction file individually, and then generates the report from the work table.

Leading Zeros in Invoice Numbers

If your firm uses leading zeros in invoice numbers but you do not want to display the zeros on this report, clear the Display invoice leading zeros option on the General tab of the Accounting System Settings form.

Include Data from a Previous Accounting Period

You can print this report for previous accounting periods to see which transactions were included in an earlier intercompany billing run.

You can generate multiple draft runs for Intercompany Billing. However, Vision only maintains, at most, one draft run for each accounting period. Each draft run for an accounting period replaces any preceding draft for that period.

The final run for a given file or set of files replaces the draft run for those files.