Use the
Organization Reporting feature to create individual "organizations" in your company.
Similar to profit centers, these separate organizations are business units that incur expenses and/or generate revenue.
For example, if your company is divided into regions and offices, you may create a separate
organization for each region and office, and maintain information for each of these segments of your business.
With Organization Reporting, each transaction that you enter in Vision — each labor charge, expense charge, and journal entry — is linked to the organization or organizations responsible for that transaction. With transactions linked to organizations, you can generate financial statements, project reports, and other reports for a single organization, a group of organizations, or all of your firm’s organizations.
You set up the Organization Reporting feature in
.
General Ledger Postings
When you use Organization Reporting, each project and employee in your database is assigned to an organization. As transactions are processed in your database, Vision updates the appropriate general ledger accounts based on the project and/or employee referenced in the transaction's detail lines.
Organizations are never referenced explicitly in transaction entry, they are always implied by the project and/or employee entered in the transaction file.
All organizations within your firm use the same chart of accounts. Vision uses all transactions processed for each organization's employees and projects to create separate Balance Sheets and Income Statements for each individual organization.
When you run a consolidated Income Statement or Balance sheet, transaction activity for all organizations is reflected in the totals. This makes the impact of using Organization Reporting minimal for your accounting staff. All organizations charge the same general ledger accounts and there are no extra data entry fields created by implementing Organization Reporting.
Example of a Transaction Posting
-
In the Project Info Center, project 200BC02.00 is assigned to organization Boston Architecture.
-
In the Project Info Center, project 200SE05.00 is assigned to organization San Francisco Architecture.
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A voucher needs to be processed for printing and reproduction costs related to each of these projects.
| Project
|
Expense Account
|
Amount
|
| 200BC02.00
|
Account 526.00
|
$100.00
|
| 200SE05.00
|
Account 526.00
|
$225.00
|
After you post your transactions, your organization and corporate "T" accounts display the following data:
Boston Architecture
| Expense 526.00
|
Accounts Payable 210.00
|
| $100.00
|
$100.00
|
San Francisco Architecture
| Expense 526.00
|
Accounts Payable 210.00
|
| $225.00
|
$225.00
|
Corporate (Consolidated)
| Expense 526.00
|
Accounts Payable 210.00
|
| $100.00
|
|
| $225.00
|
$325.00
|
Names of Organizations
By default, Vision calls your entities "organizations" wherever such a label appears on screens or reports. During installation, you can opt to give them a different name; for example, profit center, cost center, business unit, or any other name that you choose.