Checklist: Setting Up and Running Labor Cross Charge

If you are new to Vision, you may find it helpful to review the setup process before you configure Labor Cross Charges.

For assistance, contact Vision Consulting Services.

Configuration Steps

Step Description
1 Decide which approach to use. You may want to review the background materials in the Concepts section of the help before you make this decision.
2 Decide on an internal transfer price.
3

Set up Labor Cross Charge globally for each approach that you use:

  • Enable Labor Cross Charge.
  • Enable Create Labor Adjustment, Create Journal Entry, or both.
  • Set up new General Ledger accounts for journal entries, if applicable.
  • Populate account number fields with General Ledger account numbers.
  • Populate internal transfer price fields, if applicable.
4

Continue configuration at the organization level, in Individual Organization Setup (Configuration > Organization > Individual).

In Individual Organization Configuration, you can:

  • Reference special projects/phases/tasks with each organization.
  • For each organization, populate the project fields with the new projects/phases/tasks.
  • Override the global transfer price settings at the organization level (optional).
5 Override global and organization settings at the project level, if applicable. On the Accounting tab of the Project Info Center you specify the cross-charge method and the transfer price.

Processing Steps

After you post timesheets and make labor adjustments and billing transfers, you process labor cross charges. Then, you can generate the Income Statements.

Step Description
1

On the Labor Cross Charge Form (Accounting > Labor Cross Charges), complete the following actions:

  1. Select the batches that you want to review before processing.
  2. On the toolbar, click Report to generate the Labor Cross Charge report.
  3. Review the report to confirm the accuracy of the cost and billing amounts to be posted.
2

On the Labor Cross Charge Form (Accounting > Labor Cross Charges), complete the following actions:

  1. Modify the entry in the Journal Entry > Batch Name or Labor Adjustment Batch Name fields.
  2. Select the batches that you want to process.
  3. On the toolbar, click Run.
3

Run the Labor Adjustment, Journal Entry Transaction Lists, or both to see the transactions that will be posted.

  1. From the Vision Navigation menu, select Transaction Center > Transaction Lists.
  2. In the Transaction Type field, select Journal Entries or Labor Adjustments from the drop-down list.
  3. For each list, select the appropriate cross-charge files.
  4. On the toolbar, click Transaction List, and from the drop-down list, click Print or Preview.
  5. Review the Labor Adjustment and/or Journal Entry Transaction Lists.
4

After you are satisfied with the accuracy of all labor cross charge transactions, post the transaction files for the Labor Adjustment, Journal Entry, or both:

  1. From the Vision Navigation menu, click Transaction Center > Transaction Posting.
  2. In the Transaction Type field, select Journal Entries or Labor Adjustments from the drop-down list.
  3. For each list, select the appropriate cross-charge files.
  4. Click Post to post the file or click Schedule to display the Schedule dialog box and submit the posting to a Process Server queue.
Parent topic: Accounting Company Settings Overview