Payroll Setup Overview
Before your firm uses the Payroll application, you must establish company-wide options, such as the frequency of payroll runs, and set up the withholding codes to associate with employee labor. You also establish security settings for payroll, based on security roles.
Payroll Withholding Setup
On the Payroll Withholding Setup form, you establish a company-wide set of withholdings. You then associate employees with withholding codes on the Payroll tab of the Employee Info Center. You can establish an unlimited number of withholdings in Payroll Withholding Setup. Your paychecks, however, can only show detailed information for up to 16 withholdings (additional withholdings are grouped under the category Other). To have FICA, Federal, State, and local withholdings computed automatically, set the method for these withholdings to System in both Payroll Withholding Setup and from the Payroll tab of the Employee Info Center for each employee.
How Enabling Pay Rate Tables Affects Payroll Processing
You can override default pay rates using pay rate tables, if your firm selected the Enable pay rate tables option in Accounting System Settings. If your firm enables pay rate tables, you cannot modify hourly employees’ pay hours for a Regular payroll on the Employee Review tab of the Payroll Processing form. However, you can still edit hours for hourly employees in Adjustments payroll or edit hours for salaried employees in either Regular or Adjustments payroll. Hours are not associated with Bonus payroll.
Payroll Contribution Setup
In Payroll Contribution Setup, you establish a company-wide set of contribution codes. You then associate employees with contribution codes on the Payroll tab of the Employee Info Center. These payroll employer contributions can track expenses associated with an employee.
User-Defined Tax Locale Setup
Vision comes with a set of standard state, federal, and local tax locales. Your firm may need a locale that is not in this standard list. To add a tax locale, use User-Defined Tax Locales Setup.
Multicompany
If your firm uses the Multicompany feature, you establish a different set of payroll setup options and payroll withholding codes per company. To use payroll when the Multicompany module is installed, you must first activate the payroll application from Module activation. You must then enable the payroll module for each individual company that you want to have access to the module from the General Company Settings form.
If your firm has installed the Multicompany module, you still establish user-defined tax locales on an enterprise-wide basis. You cannot establish user-defined tax locales by company.
Related Topics
- Activate the Payroll Application
Before your firm begins to use Vision Payroll, you must activate the application. - Checklist: Setting Up Payroll
To configure Payroll, you set up user access to the application and establish both company-wide and employee-specific settings. - Specify Security Rights for a Payroll Administrator
Vision security is based on roles, or groups of users categorized by how they use Vision. Your System Administrator must configure your role with at least the rights explained in the following procedure to allow you to administer and process payroll. - General Payroll Setup Overview
In General Payroll Setup, you establish the basics such as the W-2 year and payroll frequency, and set defaults for FICA and Other Pay. - Payroll Withholding Setup Overview
In Payroll Withholding Setup you establish parameters for your company’s payroll withholdings, including 401(k) and 125/Cafeteria plans. - User-Defined Tax Locale Setup Overview
Vision comes with a set of standard state, federal, and local tax locales. If your company needs to use a locale that is not in this standard list, you can create your own tax locale. - Payroll Contribution Setup Overview
You can set up and track any employer payroll contribution as part of payroll processing. - Employer Contribution Rate Table Overview
You can set up a Contribution Rate Table if your firm bases its employer matching percentage on the employee's withheld percentage. - Organization Setup and Payroll
If your company uses Vision's Organization Reporting feature, you can configure Vision to post implicit postings by individual organization or to aggregate them to one default organization.