General Tab of Accounting System Settings

Enable for Timesheets

Field	Description
Secondary Overtime	Select this check box if you plan to use the secondary overtime feature, which enables you to track two kinds of overtime: Standard overtime — This is usually overtime that is costed and paid at 150% of an employee’s job cost rate or pay rate. Secondary overtime — Use this for overtime that is costed and paid at a higher or lower rate than the standard overtime rate. (This is often 200% of the employee’s job cost rate or pay rate). This feature is implemented primarily to satisfy the needs of California users, who must sometimes use two different overtime rates to pay hourly employees. When you select this check box, `Vantagepoint` does the following: Adds secondary overtime fields to Timesheet and Labor Adjustment Transaction Entry. Adds secondary overtime percentage fields to Employees hub forms for job costing and payroll purposes. Adds a secondary overtime multiplier field, to the Labor tab of Billing Terms. Adds secondary overtime columns to some reports. Merges secondary overtime hours and amounts with standard overtime hours and amounts on other reports. Allows you to establish provisional rates for secondary overtime for use in Project Reporting. Makes it possible to pay employees and bill clients for secondary overtime.
Cost Rate Tables	Select this check box if you want cost rate tables to override cost rate and pay rate or one or the other in the Employees hub for project reporting and payroll processing.
Pay Rate Tables	Select this check box to allow the employee pay rate established in pay rate tables to override the pay rate established on the Payroll tab of the Employees hub.
Overtime Percent in Cost/Pay Rate Tables	Select this check box if you want the percentage for overtime hours in cost rate and pay rate tables to override the percentage for overtime hours in the Employees hub. When you select this check box, Overtime Percent and Overtime-2 Percent fields display in cost rate tables.

Account Status Grid

Field	Description
Label/Message	For each account status (Active, Inactive, and Dormant) in the grid, click the Message field to display the drop-down arrow. Click the drop-down arrow and then, from the drop-down list, select None, Warning, or Error. This setting determines whether or not a message displays and the type of message that displays when users enter general ledger accounts throughout `Vantagepoint`. For example, to prevent users from entering an inactive account during data entry, select Error in the Message field for the Inactive label. The options in the Message field are: None — No message displays, and the account can be used for data entry. Warning — A message displays the account status, and the account can be used for data entry. Error — A message displays the account status, and the account cannot be used for data entry. (An account's status is entered on the Chart of Accounts form in Settings > General Ledger > Chart of Accounts.)
Enable Detailed Subledgers for Intercompany Billing	If your firm uses multiple companies, select this check box to enable the detailed subledgers feature, which makes it possible to generate accounts receivable and accounts payable transactions in Intercompany Billing. This enables the following items: The Labor Revenue and Expense Revenue fields on the Accounts tab in Settings > Accounting > Company. The Subledger Vendors and Subledger Terms tabs in Settings > Advanced Accounting > Intercompany Billing. The Accounts Receivable reporting features. The ability to create actual invoices and vouchers between companies and have these transactions display on accounts receivable and accounts payable reports.
Default Account Group Table	Use this field only if you use account group tables and you want a specific account group table to automatically populate for all accounts when you set up accounts in your chart of accounts. From the Default Account Group Table drop-down list, select the account group table that you want to automatically populate in the Account Groups grid on the General tab in Settings > General Ledger > Chart of Accounts. You create the account group tables in Settings > Advanced Accounting > Account Group Tables. A scenario in which you could use this field: In a multiple companies environment, the chart of accounts for each of your companies must be consolidated into a enterprise-wide (corporate) chart of accounts. After you set up a corporate account group table, enter it as the default account group table in Accounting System Settings to ensure that all accounts have a corporate account group assigned automatically.

Field

Description

Label/Message

For each account status (Active, Inactive, and Dormant) in the grid, click the Message field to display the drop-down arrow. Click the drop-down arrow and then, from the drop-down list, select None, Warning, or Error.

This setting determines whether or not a message displays and the type of message that displays when users enter general ledger accounts throughout Vantagepoint. For example, to prevent users from entering an inactive account during data entry, select Error in the Message field for the Inactive label.

The options in the Message field are:

None — No message displays, and the account can be used for data entry.
Warning — A message displays the account status, and the account can be used for data entry.
Error — A message displays the account status, and the account cannot be used for data entry.

(An account's status is entered on the Chart of Accounts form in Settings > General Ledger > Chart of Accounts.)

Enable Detailed Subledgers for Intercompany Billing

If your firm uses multiple companies, select this check box to enable the detailed subledgers feature, which makes it possible to generate accounts receivable and accounts payable transactions in Intercompany Billing.

This enables the following items:

The Labor Revenue and Expense Revenue fields on the Accounts tab in Settings > Accounting > Company.
The Subledger Vendors and Subledger Terms tabs in Settings > Advanced Accounting > Intercompany Billing.
The Accounts Receivable reporting features.
The ability to create actual invoices and vouchers between companies and have these transactions display on accounts receivable and accounts payable reports.

Default Account Group Table

Use this field only if you use account group tables and you want a specific account group table to automatically populate for all accounts when you set up accounts in your chart of accounts.

From the Default Account Group Table drop-down list, select the account group table that you want to automatically populate in the Account Groups grid on the General tab in Settings > General Ledger > Chart of Accounts.

You create the account group tables in Settings > Advanced Accounting > Account Group Tables.

A scenario in which you could use this field: In a multiple companies environment, the chart of accounts for each of your companies must be consolidated into a enterprise-wide (corporate) chart of accounts. After you set up a corporate account group table, enter it as the default account group table in Accounting System Settings to ensure that all accounts have a corporate account group assigned automatically.

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General Tab of Accounting System Settings

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Enable for Timesheets

Account Status Grid