Special Topic: Multiple Day Meal Ceiling Calculation

The following example illustrates how Deltek Expense now handles over-ceiling calculations for meals on a multi-day trip for the following calculation methods:

Example Conditions

For the purpose of this example, assume the following conditions:

The Per Diem Rate is $64.00 per day with following breakout:

Incurred Meals ($165.00) with the following breakout:

Total of All Days Ceiling Calculation

When the ceiling calculation is based on a total expense amount for all days of the trip, the example conditions outlined above are calculated as follows:

  1. The employee provides details about the meal expense(s) in Expense Details wizard page:

SPMultiDay_eg1.gif

  1. The employee indicates which meals are being claimed (for ceiling) and the incurred amounts for those expenses:

 spmultiday_eg2.gif

  1. The employee clicks Continue in above screen, and Deltek Expense displays the computed amounts:

spmultiday_eg3.gif

The $23.00 over ceiling amount was calculated as follows:

Each Day Ceiling Calculation

When the ceiling calculation is based on the total expense amount entered per day of the trip, the example conditions outlined above are calculated as follows:

  1. The employee provides details about the meal expense(s) in Expense Details wizard page as follows:

spmultiday_eg4.gif

  1. The employee indicates which meals are being claimed (for ceiling) and the incurred amounts for those expenses:

spmultiday_eg5.gif

  1. The employee clicks Continue in above screen, and Deltek Expense displays the computed amounts:

spmultiday_eg6.gif

The $33.00 over ceiling was calculated as follows: